T&E Specialist

Alfa Laval Technologies; Petaling Jaya; On-site; MYR 67,000 - 89,000; Full time

Job summary

Alfa Laval Technologies is seeking a detail-oriented Finance professional to manage day-to-day accounting within the Travel & Expenses area. You will ensure timely processing of expense reports, review claims for policy compliance, and resolve complex T&E inquiries.

You will provide guidance on T&E processes, train users, and participate in process improvements, audits, and data analyses to support local management decisions.

Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, or related field.
• 2–3 years of experience in Travel & Expense, Purchase to Pay, Accounts Payable.
• Experience with iScala and Power BI is a plus.
• Proficient in MS Office tools (Excel) and ticketing tools (SNOW).
• Strong communication and interpersonal skills with attention to detail.

Responsibilities

• Manage day-to-day accounting operations within area of responsibility.
• Ensure timely and accurate processing of employee expense reports and supporting documentation.
• Review expense claims for policy compliance, correct accounting treatment, and accurate coding.
• Investigate and resolve complex T&E issues and stakeholder inquiries.
• Provide guidance and training on T&E processes, policies, and systems.
• Participate in process improvement, automation, and standardization initiatives.
• Perform monthly reconciliations of T&E-related GL accounts.
• Support audit activities with required documentation and explanations.
• Prepare data, reports, and analyses to support local management decisions.
• Maintain process documentation and Desktop Procedures (DTPs).
• Assist with ad-hoc tasks as assigned by Team Leader or Supervisor.

Skills

Excellent communication

Attention to detail

English proficiency

Education

Bachelor's degree in Finance/Accounting/Business Admin

Tools

iScala

Power BI

ServiceNow (SNOW)

MS Office / Excel

Job description

Every day, we get opportunities to make a positive impact - on our colleagues, partners, customers and society. Together, we're pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water and shipping.

As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too.

Who You Are

You are a self-motivated team player with the ability to easily network in an international and cross-cultural environment, working in line with Alfa Laval drivers; Action, Interaction, and Satisfaction. You are driven and see solutions rather than problems, effectively prioritizing and executing tasks. A focus on continuous improvement is in your DNA. You build trust, by clear communication with no prestige.

About The Job

Manage the day-to-day accounting operations within area of responsibility.

Job Description

• Ensure timely and accurate processing of employee expense reports and supporting documentation.
• Review expense claims for policy compliance, correct accounting treatment, and accurate coding.
• Independently investigate and resolve complex T&E issues and stakeholder inquiries.
• Provide guidance and support to users on T&E processes, policies, and systems.
• Organize and deliver training sessions for employees and business stakeholders.
• Actively participate in process improvement, automation, and standardization initiatives.
• Perform and review monthly reconciliations of T&E-related general ledger accounts.
• Respond to escalated inquiries regarding payments, expense claims, and process-related matters.
• Prepare data, reports, and analyses to support local management decision-making.
• Create, maintain, and periodically review process documentation and Desktop Procedures (DTPs).
• Support internal and external audit activities by providing required documentation and explanations.
• Perform additional tasks and responsibilities assigned by the Team Leader or Supervisor.

What You Know

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field (or equivalent experience)
• Minimum 2 - 3 years of experience in Travel & Expenses, Purchase to Pay, Accounts Payable
• Experience in working with iScala and power BI will be a plus
• Practical knowledge of MS Office tools (Excel) and ticketing tools (ServiceNow-SNOW)
• Excellent communication and interpersonal skills, with the ability to liaise with both internal and external.
• High attention to detail and accuracy in processing employee expenses.
• Proficient in English communication (both verbally and in writing)
• Motivation with a willingness to learn and a can-do attitude

What's In It For You

We offer a challenging position in an open and friendly environment where we help each other to develop and create value.
Your work will have a true impact on Alfa Laval's future success.