Global Operations & Compliance Coordinator

Yokogawa Electric (M) Sdn Bhd; West Coast Division; On-site; MYR 33,000 - 58,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Job summary

Yokogawa Electric (M) Sdn Bhd invites applications for an administrative role in Sabah, Malaysia. You will support procurement, invoicing, travel arrangements, and data entry for the Operations team (GBS ASEAN SCM). The role requires strong analytical skills, English proficiency, and proficiency with MS Office.

You will coordinate with multiple departments, ensure ISO compliance, prepare paperwork for audits, and help maintain accurate records and timely payments in a fast-paced environment.

Qualifications

• Diploma or Degree in Business Administration and Engineering or a related field.
• Strong analytical and problem-solving skills with good attention to detail.
• Good communication and interpersonal skills, with the ability to clarify requirements and work effectively with internal stakeholders.
• Good command of English, both written and spoken.
• Good working knowledge of Microsoft Office, particularly Excel, Word and PowerPoint.
• Self-motivated, proactive and able to work independently and in a team.
• Able to manage multiple priorities in a fast-paced working environment.

Responsibilities

• Assist the Head of Department, Section Head and Manager in coordinating project execution, focusing on procurement and submission processes to the Operations team (GBS ASEAN SCM).
• Monitor the delivery status of equipment from vendors, ensuring timely arrival and resolving delays or discrepancies.
• Track and update the Equipment Calibration and Equipment Loan records to maintain accuracy and compliance with internal requirements.
• Data Entry and Reporting: Ensure timely and accurate data entry of timesheet information into the project tracking system.
• Travel Coordination and Claims: Handle travel arrangements for department staff, including booking flights, accommodations, and transport, per company policies.
• Travel Coordination and Claims: Assist staff in submitting travel expense claims, ensuring accuracy and timely submission for reimbursement.
• Travel Coordination and Claims: Coordinate with Finance to resolve discrepancies or delays related to travel claims.
• Invoicing and Financial Management: Prepare and issue invoices for services rendered, ensuring they are accurate and compliant with contractual agreements.
• Invoicing and Financial Management: Monitor the invoicing process, tracking payment statuses and following up with customers to ensure timely payments.
• Invoicing and Financial Management: Collaborate with the finance team to address billing issues or discrepancies.
• Other Activities: Ensure compliance with ISO 9001, ISO 45001, ISO 14001, and ISO 27001, and company policies.
• Other Activities: Assist in preparing and organizing paperwork for audits and reviews related to ISO compliance and project execution.

Skills

Analytical thinking

Problem solving

Communication

Interpersonal skills

Teamwork

Education

Diploma/Degree in Business Administration and Engineering

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

Yokogawa Electric (M) Sdn Bhd invites applications for an administrative role in Sabah, Malaysia. You will support procurement, invoicing, travel arrangements, and data entry for the Operations team (GBS ASEAN SCM). The role requires strong analytical skills, English proficiency, and proficiency with MS Office.

You will coordinate with multiple departments, ensure ISO compliance, prepare paperwork for audits, and help maintain accurate records and timely payments in a fast-paced environment.