Sales Coordinator

Yokogawa Electric (M) Sdn Bhd; West Coast Division; On-site; MYR 33,000 - 58,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Job summary

Yokogawa Electric (M) Sdn Bhd invites applications for an administrative role in Sabah, Malaysia. You will support procurement, invoicing, travel arrangements, and data entry for the Operations team (GBS ASEAN SCM). The role requires strong analytical skills, English proficiency, and proficiency with MS Office.

You will coordinate with multiple departments, ensure ISO compliance, prepare paperwork for audits, and help maintain accurate records and timely payments in a fast-paced environment.

Qualifications

• Diploma or Degree in Business Administration and Engineering or a related field.
• Strong analytical and problem-solving skills with good attention to detail.
• Good communication and interpersonal skills, with the ability to clarify requirements and work effectively with internal stakeholders.
• Good command of English, both written and spoken.
• Good working knowledge of Microsoft Office, particularly Excel, Word and PowerPoint.
• Self-motivated, proactive and able to work independently and in a team.
• Able to manage multiple priorities in a fast-paced working environment.

Responsibilities

• Assist the Head of Department, Section Head and Manager in coordinating project execution, focusing on procurement and submission processes to the Operations team (GBS ASEAN SCM).
• Monitor the delivery status of equipment from vendors, ensuring timely arrival and resolving delays or discrepancies.
• Track and update the Equipment Calibration and Equipment Loan records to maintain accuracy and compliance with internal requirements.
• Data Entry and Reporting: Ensure timely and accurate data entry of timesheet information into the project tracking system.
• Travel Coordination and Claims: Handle travel arrangements for department staff, including booking flights, accommodations, and transport, per company policies.
• Travel Coordination and Claims: Assist staff in submitting travel expense claims, ensuring accuracy and timely submission for reimbursement.
• Travel Coordination and Claims: Coordinate with Finance to resolve discrepancies or delays related to travel claims.
• Invoicing and Financial Management: Prepare and issue invoices for services rendered, ensuring they are accurate and compliant with contractual agreements.
• Invoicing and Financial Management: Monitor the invoicing process, tracking payment statuses and following up with customers to ensure timely payments.
• Invoicing and Financial Management: Collaborate with the finance team to address billing issues or discrepancies.
• Other Activities: Ensure compliance with ISO 9001, ISO 45001, ISO 14001, and ISO 27001, and company policies.
• Other Activities: Assist in preparing and organizing paperwork for audits and reviews related to ISO compliance and project execution.

Skills

Analytical thinking

Problem solving

Communication

Interpersonal skills

Teamwork

Education

Diploma/Degree in Business Administration and Engineering

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

Yokogawa, award winner for ‘Best Asset Monitoring Technology’ and ‘Best Digital Twin Technology’ at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries.

Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.

About the Team

Our 18,000 employees work in over 60 countries with one corporate mission, to "co-innovate tomorrow". We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do.

Responsibilities

• Assist the Head of Department, Section Head and Manager in coordinating project execution, specifically focusing on procurement and submission processes to the Operations team (GBS ASEAN SCM).
• Monitor the delivery status of equipment from vendors, ensuring timely arrival and resolving any delays or discrepancies.
• Track and update the Equipment Calibration and Equipment Loan records to maintain accuracy and compliance with internal requirements.
• 2) Data Entry and Reporting Ensure timely and accurate data entry of timesheet information into the project tracking system.
• 3) Travel Coordination and Claims Handle travel arrangements for department staff, including booking flights, accommodations, and transport, in accordance with company policies.
• 3) Travel Coordination and Claims Assist staff in submitting travel expense claims, ensuring accuracy and timely submission for reimbursement processing.
• 3) Travel Coordination and Claims Coordinate with the Finance department to resolve any discrepancies or delays related to travel claims.
• 4) Invoicing and Financial Management Prepare and issue invoices for services rendered, ensuring they are accurate and compliant with contractual agreements.
• 4) Invoicing and Financial Management Monitor the invoicing process, tracking payment statuses and following up with customers as necessary to ensure timely payments.
• 4) Invoicing and Financial Management Collaborate with the finance team to address any billing issues or discrepancies that may arise.
• 5) Other Activities Ensure compliance with ISO 9001, ISO 45001, ISO 14001, and ISO 27001 standards, along with company policies and procedures.
• 5) Other Activities Assist in preparing and organizing the necessary paperwork for audits and reviews related to ISO compliance and project execution.

Requirements:

• Diploma or Degree in Business Administration and Engineering or a related field.
• Strong analytical and problem-solving skills with good attention to detail.
• Good communication and interpersonal skills, with the ability to clarify requirements and work effectively with internal stakeholders.
• Good command of English, both written and spoken.
• Good working knowledge of Microsoft Office, particularly Excel, Word and PowerPoint.
• Self-motivated, proactive and able to work independently and in a team.
• Able to manage multiple priorities in a fast-paced working environment.

Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture. We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status. We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances. Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.

Are you being referred to one of our roles? If so, ask your connection at Yokogawa about our Employee Referral process!

We are Yokogawa, a world leader in industrial automation and control, test and measurement, information systems, and industry support. With our commitment to the founding principle of quality first and our Leading Edge Technology, we have made a strong contribution in numerous industries and are making the world a better place. This commitment to industry is personified in our Vigilance philosophy which is based on the core values of quality, innovation and foresight. Yokogawa serves its customers through of a network of sales, engineering, and service companies and manufacturing subsidiaries located in 31 countries worldwide.

We are Yokogawa, a world leader in industrial automation and control, test and measurement, information systems, and industry support. With our commitment to the founding principle of quality first and our Leading Edge Technology, we have made a strong contribution in numerous industries and are making the world a better place. This commitment to industry is personified in our Vigilance philosophy which is based on the core values of quality, innovation and foresight. Yokogawa serves its customers through of a network of sales, engineering, and service companies and manufacturing subsidiaries located in 31 countries worldwide.