Sales Coordinator

Yokogawa; West Coast Division; Sur place; MYR 90 000 - 130 000; Plein temps

Résumé du poste

Yokogawa is seeking a Sales Coordination Support in Malaysia to assist the Head of Department and Manager with coordinating project execution, procurement and submission to the Operations team. You will monitor equipment delivery, maintain calibration and loan records, and support data entry and reporting.

You will also handle travel arrangements, assist with travel expense claims and invoices, and coordinate with finance to resolve billing issues while ensuring ISO compliance.

Qualifications

• Diploma or degree in business administration or engineering.
• Strong analytical and problem-solving skills with attention to detail.
• Good communication and interpersonal skills with internal stakeholders.
• Proficient in English; MS Office familiarity (Excel, Word, PowerPoint).

Responsabilités

• Sales coordination support; assist Head of Department, Section Head and Manager in coordinating project execution, procurement and submission to the Operations team.
• Monitor delivery status of equipment from vendors to ensure timely arrival and resolve delays.
• Track and update equipment calibration and loan records for accuracy and compliance.
• Data entry and reporting; ensure timely entry of timesheet information into the project tracking system.
• Update and report project progress and resource usage to the Head of Department and Project Manager as required.
• Coordinate travel arrangements for department staff, including flights, accommodations and transport.
• Assist staff with submitting travel expense claims for reimbursement processing.
• Prepare and issue invoices for services rendered and monitor payment statuses.
• Collaborate with the finance team to resolve billing discrepancies and ensure timely payments.
• Ensure compliance with ISO 9001, 45001, 14001, and 27001 and assist audits related to ISO compliance.

Description du poste

Not just a job, but a career

Yokogawa, award winner for ‘Best Asset Monitoring Technology’ and ‘Best Digital Twin Technology’ at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries.

Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.

About The Team

Our 18,000 employees work in over 60 countries with one corporate mission, to “co-innovate tomorrow”. We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do.

Responsibilities

• Sales Coordination Support
• Assist the Head of Department, Section Head and Manager in coordinating project execution, specifically focusing on procurement and submission processes to the Operations team (GBS ASEAN SCM).
• Monitor the delivery status of equipment from vendors, ensuring timely arrival and resolving any delays or discrepancies.
• Track and update the Equipment Calibration and Equipment Loan records to maintain accuracy and compliance with internal requirements.
• Data Entry and Reporting
• Ensure timely and accurate data entry of timesheet information into the project tracking system.
• Regularly update and report project progress and resource usage to the Head of Department and Project Manager as required.
• Travel Coordination and Claims
• Handle travel arrangements for department staff, including booking flights, accommodations, and transport, in accordance with company policies.
• Assist staff in submitting travel expense claims, ensuring accuracy and timely submission for reimbursement processing.
• Coordinate with the Finance department to resolve any discrepancies or delays related to travel claims.
• Invoicing and Financial Management
• Prepare and issue invoices for services rendered, ensuring they are accurate and compliant with contractual agreements.
• Monitor the invoicing process, tracking payment statuses and following up with customers as necessary to ensure timely payments.
• Collaborate with the finance team to address any billing issues or discrepancies that may arise.
• Other Activities
• Ensure compliance with ISO 9001, ISO 45001, ISO 14001, and ISO 27001 standards, along with company policies and procedures.
• Assist in preparing and organizing the necessary paperwork for audits and reviews related to ISO compliance and project execution.

Requirements

• Diploma or Degree in Business Administration and Engineering or a related field.
• Strong analytical and problem-solving skills with good attention to detail.
• Good communication and interpersonal skills, with the ability to clarify requirements and work effectively with internal stakeholders.
• Good command of English, both written and spoken.
• Good working knowledge of Microsoft Office, particularly Excel, Word and PowerPoint.
• Self-motivated, proactive and able to work independently and in a team.
• Able to manage multiple priorities in a fast-paced working environment.

Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture. We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status. We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances. Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.

Are you being referred to one of our roles? If so, ask your connection at Yokogawa about our Employee Referral process!