Global Office Operations Intern - Admin & Logistics

Ultima Markets; Kuala Lumpur; On-site; MYR 45,000 - 73,000; Full time

Job summary

Ultima Markets is a secure and regulated CFD trading gateway offering access to 1,000+ instruments. The company seeks an Office Administrator to oversee procurement, maintenance, payments, and travel arrangements for staff, ensuring smooth daily operations.

English and Mandarin proficiency is required along with MS Office expertise. This role is based in Kuala Lumpur, Malaysia, supporting a fast-paced office environment.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Proficient in MS Excel, Word and PowerPoint.
• High attention to detail and integrity in records.
• Good command of written and spoken English and Mandarin.

Responsibilities

• Oversee inventory and procurement of office supplies and equipment; maintain stock levels.
• Coordinate routine office maintenance and ensure a clean, safe workplace.
• Process monthly payments, staff reimbursements, and basic bookkeeping tasks with accuracy.
• Arrange meetings, travel itineraries, and logistics for staff or management.
• Liaise with external vendors/contractors; obtain quotes, negotiate pricing, and oversee service delivery.
• Provide general administrative support and ad hoc duties as assigned.

Skills

Attention to detail

Integrity

Multilingual English & Mandarin

Education

Bachelor's degree in Business Administration or related field

Tools

MS Excel

MS Word

MS PowerPoint

Job description

Ultima Markets is a secure and regulated CFD trading gateway offering access to 1,000+ instruments. The company seeks an Office Administrator to oversee procurement, maintenance, payments, and travel arrangements for staff, ensuring smooth daily operations.

English and Mandarin proficiency is required along with MS Office expertise. This role is based in Kuala Lumpur, Malaysia, supporting a fast-paced office environment.