Admin Intern (3 to 6 months internship)

Ultima Markets; Kuala Lumpur; On-site; MYR 45,000 - 73,000; Full time

Job summary

Ultima Markets is a secure and regulated CFD trading gateway offering access to 1,000+ instruments. The company seeks an Office Administrator to oversee procurement, maintenance, payments, and travel arrangements for staff, ensuring smooth daily operations.

English and Mandarin proficiency is required along with MS Office expertise. This role is based in Kuala Lumpur, Malaysia, supporting a fast-paced office environment.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Proficient in MS Excel, Word and PowerPoint.
• High attention to detail and integrity in records.
• Good command of written and spoken English and Mandarin.

Responsibilities

• Oversee inventory and procurement of office supplies and equipment; maintain stock levels.
• Coordinate routine office maintenance and ensure a clean, safe workplace.
• Process monthly payments, staff reimbursements, and basic bookkeeping tasks with accuracy.
• Arrange meetings, travel itineraries, and logistics for staff or management.
• Liaise with external vendors/contractors; obtain quotes, negotiate pricing, and oversee service delivery.
• Provide general administrative support and ad hoc duties as assigned.

Skills

Attention to detail

Integrity

Multilingual English & Mandarin

Education

Bachelor's degree in Business Administration or related field

Tools

MS Excel

MS Word

MS PowerPoint

Job description

Ultima Markets is a secure and regulated CFD trading gateway, offering access to 1,000+ instruments, including Forex, Commodities, Indices, and Stocks, to clients in over 170 countries. Founded in 2016, we are the Official Regional Partner of FC Internazionale Milano and the first CFD broker to support the UN Global Compact. We operate globally through entities regulated by the FCA, FSCA, and FSC, and in 2025 were honoured with 50+ global awards, including Best CFD Broker Global 2025.

To learn more about our company, please visit our website: https://www.ultimamarkets.com

Job Description:

• Oversee the inventory and procurement of office supplies and equipment, ensuring optimal stock levels and smooth daily operations.
• Coordinate routine office maintenance and liaise with relevant parties to maintain a clean, safe, and functional workplace.
• Manage and process monthly payments, staff reimbursements, and basic bookkeeping tasks, ensuring accuracy and timely submission to finance.
• Arrange and coordinate meetings, appointments, and travel itineraries for staff or management as required, ensuring all logistics are efficiently managed.
• Serve as the primary point of contact for external vendors, service providers, and contractors; obtain and compare quotations, negotiate pricing, and oversee service execution.
• Provide general administrative support and carry out ad hoc duties as assigned by management to support departmental and organizational needs.

Requirements:

• Bachelor's degree in Business Administration or related field.
• Required skill(s): MS Excel, MS Work, MS Powerpoint
• High attention to detail and integrity when handling records
• Good command of written and spoken English and Mandarin