Global Office Operations Intern

AFE; Kuala Lumpur; Hybrid; MYR 42,000 - 72,000; Full time

Job summary

Infobip is seeking an entry-level Office Operations professional to ensure smooth daily life in the Kuala Lumpur office. You will support facilities, administration, and cross-functional collaboration across HR, IT, Marketing, Purchasing, and Finance while learning how a global company operates.

You will work closely with colleagues to provide space, resources, and assistance to enable teams to work at their best, with opportunities to grow in a dynamic, AI-first environment.

Qualifications

• Bachelor's degree in Business, Administration, or a related field.
• Fluent in English, both spoken and written.
• Strong organizational skills with attention to detail and multiple priorities.
• Ability to work independently and as part of a team in a fast-paced environment.

Responsibilities

• Manage front desk operations, including mail handling, phone answering, visitor registration, and guest reception.
• Coordinate office and facilities maintenance with cleaning and building management teams.
• Support travel coordination, including employee travel bookings and visa applications.
• Manage office supplies and inventory, order stationery and pantry items as needed.
• Liaise with local government authorities to keep licenses and permits current.
• Collaborate with HR, Marketing, Finance, Purchasing, and IT on events, vendor sourcing, asset management, and admin tasks.
• Handle ad-hoc dispatch duties and support special projects as needed.

Skills

Fluent English

Organizational skills

Multi-tasking

Independent & team work

Proactive problem-solver

Education

Bachelor's degree in Business or related

Tools

Office management tools

Travel booking systems

Job description

Infobip is seeking an entry-level Office Operations professional to ensure smooth daily life in the Kuala Lumpur office. You will support facilities, administration, and cross-functional collaboration across HR, IT, Marketing, Purchasing, and Finance while learning how a global company operates.

You will work closely with colleagues to provide space, resources, and assistance to enable teams to work at their best, with opportunities to grow in a dynamic, AI-first environment.