Administrative Intern

AFE; Kuala Lumpur; Hybrid; MYR 42,000 - 72,000; Full time

Job summary

Infobip is seeking an entry-level Office Operations professional to ensure smooth daily life in the Kuala Lumpur office. You will support facilities, administration, and cross-functional collaboration across HR, IT, Marketing, Purchasing, and Finance while learning how a global company operates.

You will work closely with colleagues to provide space, resources, and assistance to enable teams to work at their best, with opportunities to grow in a dynamic, AI-first environment.

Qualifications

• Bachelor's degree in Business, Administration, or a related field.
• Fluent in English, both spoken and written.
• Strong organizational skills with attention to detail and multiple priorities.
• Ability to work independently and as part of a team in a fast-paced environment.

Responsibilities

• Manage front desk operations, including mail handling, phone answering, visitor registration, and guest reception.
• Coordinate office and facilities maintenance with cleaning and building management teams.
• Support travel coordination, including employee travel bookings and visa applications.
• Manage office supplies and inventory, order stationery and pantry items as needed.
• Liaise with local government authorities to keep licenses and permits current.
• Collaborate with HR, Marketing, Finance, Purchasing, and IT on events, vendor sourcing, asset management, and admin tasks.
• Handle ad-hoc dispatch duties and support special projects as needed.

Skills

Fluent English

Organizational skills

Multi-tasking

Independent & team work

Proactive problem-solver

Education

Bachelor's degree in Business or related

Tools

Office management tools

Travel booking systems

Job description

Working at Infobip means being part of something truly global. With 75+ offices across six continents, we're not just building technology - we're shaping how more than 80% of the world connects and communicates.

As employees, we take pride in contributing to the world's largest and only full-stack cloud communication platform. But it's not just what we do, it's how we do it: with curiosity, passion, and a whole lot of collaboration.

We operate with an AI-first mindset, embedding intelligent tools into our daily workflows to work smarter and more efficiently. Every role here benefits from and contributes to this approach.

If you're looking for meaningful work and challenges that grow you in a culture where people show up with purpose, this is your opportunity.

Let's build what's next, together.

What this role is all about

You'll play a key role in supporting our office operations, ensuring our teams have the space, resources, and assistance they need to do their best work. This is a great opportunity for someone at the beginning of their career to gain hands-on experience in facilities management, administration, and cross-functional collaboration. You'll work closely with colleagues across HR, IT, Marketing, Purchasing and Finance, learning how a global company operates while making a real, visible impact on daily office life.

What you'll do

• Manage front desk operations including mail handling, phone answering, visitor registration, and guest reception
• Coordinate office and facilities maintenance, working with cleaning and building management teams to keep spaces organized and welcoming
• Support travel coordination, including employee travel bookings and visa applications
• Manage office supplies and inventory-ordering stationery, refreshments, and pantry items as needed
• Liaise with local government authorities to ensure office documentation, licenses, and permits are current
• Collaborate with HR, Marketing, Finance, Purchasing, and IT to support events, vendor sourcing, asset management, and administrative tasks
• Handle ad-hoc dispatch duties and support special projects if needed

What makes you a strong fit

• Bachelor's degree in Business, Administration, or a related field-or recent graduate seeking your first professional role
• Fluent in English, both spoken and written
• Strong organizational skills with attention to detail and ability to manage multiple priorities
• Comfortable working independently and as part of a team in a fast-paced environment
• Proactive problem-solver with enthusiasm for learning and adapting to new challengesReliable, professional, and customer-focused in all interactions

Nice-to-have qualifications

• Experience with office management or administrative support
• Familiarity with travel management or booking systems
• Knowledge of local government or administrative processes in your region

Diversity drives connection

Infobip is built on diverse backgrounds, perspectives, and talents.

We're proud to be an equal-opportunity employer and are committed to fostering an inclusive workplace.

No matter your race, gender, age, background, or identity - if you have the passion and skills to thrive, there's a place for you here.

All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, age, sex, sexual orientation, gender, gender identity, national origin, citizenship, disability, veteran status or any other part of one's identity.

Read more about our hiring process.