Office Operations Lead

Bybit Limited; Kuala Lumpur; On-site; MYR 50,000 - 84,000; Full time

Benefits offered by this job

Study Growth Fund

Internal Events

Global Collaboration

Career Advancement

Internal Mobility

Job summary

Bybit Limited in Kuala Lumpur is seeking a proactive Office Operations professional to manage daily, weekly and monthly office administration, ensuring smooth running of the workplace.

You will coordinate office supplies, onboarding and offboarding, payments, vendor management, maintenance and events, while identifying cost-saving opportunities and delivering a productive experience for our growing, global team.

Responsibilities

• Manage daily, weekly and monthly office operations and administrative tasks.
• Coordinate recurring orders for office supplies, stationery, pantry supplies, snacks and beverages.
• Plan and monitor office and pantry supply requirements based on usage and employee needs.
• Ensure supplies are sufficiently stocked and replenished on time.
• Maintain proper records of office supplies and pantry consumption where required.
• Support onboarding for new joiners with office introduction and access provisioning.
• Coordinate asset provisioning for new joiners and offboarding processes for exiting staff.
• Prepare and submit payment requests for office-related expenses and vendor invoices.
• Verify invoices and maintain payment records; monitor budget against approvals.
• Source and coordinate with local vendors; manage vendor communications and service follow-up.
• Maintain cleaner schedule, monitor office cleanliness and conduct regular checks of facilities.
• Support planning and execution of office events and employee activities within budget.
• Handle day-to-day employee requests related to office operations and provide timely support.
• Identify cost-saving opportunities and optimize resource utilization.
• Maintain documentation, follow established admin processes, and ensure timely task completion.

Skills

Fluency in Chinese and English

Job description

Bybit Limited in Kuala Lumpur is seeking a proactive Office Operations professional to manage daily, weekly and monthly office administration, ensuring smooth running of the workplace.

You will coordinate office supplies, onboarding and offboarding, payments, vendor management, maintenance and events, while identifying cost-saving opportunities and delivering a productive experience for our growing, global team.