Global Office Operations Intern (Admin & Facilities)

Infobip; Kuala Lumpur; On-site; MYR 42,000 - 66,000; Full time

Job summary

Infobip is a global technology company with a strong presence in Kuala Lumpur, Malaysia. This role supports office operations, ensuring teams have the space, resources, and assistance they need to do their best work and gain hands-on experience in facilities management, administration, and cross-functional collaboration.

You’ll work closely with HR, IT, Marketing, Purchasing and Finance to learn how a global company operates while making a real impact on daily office life.

Qualifications

• Bachelor's degree in Business, Administration, or a related field, or recent graduate.
• Fluent in English, both spoken and written.
• Strong organizational skills with ability to manage multiple priorities.
• Reliable, professional, and customer-focused.

Responsibilities

• Manage front desk operations including mail handling, phone answering, visitor registration, and guest reception
• Coordinate office and facilities maintenance, working with cleaning and building management teams to keep spaces organized and welcoming
• Support travel coordination, including employee travel bookings and visa applications
• Manage office supplies and inventory—ordering stationery, refreshments, and pantry items as needed
• Liaise with local government authorities to ensure office documentation, licenses, and permits are current
• Collaborate with HR, Marketing, Finance, Purchasing, and IT to support events, vendor sourcing, asset management, and administrative tasks
• Handle ad-hoc dispatch duties and support special projects if needed

Job description

Infobip is a global technology company with a strong presence in Kuala Lumpur, Malaysia. This role supports office operations, ensuring teams have the space, resources, and assistance they need to do their best work and gain hands-on experience in facilities management, administration, and cross-functional collaboration.

You’ll work closely with HR, IT, Marketing, Purchasing and Finance to learn how a global company operates while making a real impact on daily office life.