Hybrid Office Operations Intern

Infobip ltd.; Kuala Lumpur; Hybrid; MYR 17,000 - 28,000; Full time

Job summary

Infobip ltd. in Kuala Lumpur is seeking an Office Assistant Intern to support daily office operations and administration.

You will help manage the front desk, coordinate travel bookings, handle supplies, and collaborate with HR, IT, Marketing and Finance to keep the office running smoothly. This role offers hands-on experience in facilities management and cross-functional teamwork within a global cloud communications company, with hybrid work arrangements and exposure to a fast-paced corporate

Qualifications

• Bachelor's degree in Business, Administration, or a related field.
• Fluent in English, both spoken and written.
• Strong organizational skills with ability to multitask.
• Able to work independently and as part of a team in a fast-paced environment.

Responsibilities

• Manage front desk operations including mail handling, phone answering, visitor registration, and guest reception.
• Coordinate office and facilities maintenance with cleaning and building management teams.
• Support travel coordination, including employee travel bookings and visa applications.
• Manage office supplies and inventory—ordering stationery, refreshments, and pantry items as needed.
• Liaise with local government authorities to ensure office documentation, licenses, and permits are current.
• Collaborate with HR, Marketing, Finance, Purchasing, and IT to support events, vendor sourcing, asset management, and administrative tasks.
• Handle ad-hoc dispatch duties and support special projects if needed

Skills

Fluent in English

Organizational skills

Multitasking

Team collaboration

Education

Bachelor's degree in Business/Administration

Tools

Travel booking systems

Office management software

Job description

Infobip ltd. in Kuala Lumpur is seeking an Office Assistant Intern to support daily office operations and administration.

You will help manage the front desk, coordinate travel bookings, handle supplies, and collaborate with HR, IT, Marketing and Finance to keep the office running smoothly. This role offers hands-on experience in facilities management and cross-functional teamwork within a global cloud communications company, with hybrid work arrangements and exposure to a fast-paced corporate