Operation & Logistic Assistant

AMOVE Resources Sdn Bhd; Seberang Perai; On-site; MYR 24,000 - 42,000; Full time

Job summary

AMOVE Resources Sdn Bhd is hiring an Operations & Logistics Assistant in Malaysia to organize logistics, manage warehouse inventory, and coordinate daily activities to keep operations running smoothly.

You will prepare shipping and customs documents, monitor deliveries, and liaise with drivers, suppliers, and internal teams. The ideal candidate has a Diploma or SPM in logistics or related fields, good communication, and basic computer skills (Excel/Word).

Qualifications

• Minimum SPM / Diploma in Logistics, Business Administration or a related field.
• Experience in logistics, transportation, warehouse or operations administration is an advantage.
• Good communication, coordination and problem-solving skills.
• Basic computer skills, especially Microsoft Excel and Word.
• Ability to coordinate delivery schedules, vehicle arrangements and daily operational activities.
• Able to communicate with drivers, site supervisors, customers and internal departments.
• Good documentation and filing skills.
• Able to work independently, multitask and work under pressure.
• Willing to learn and take responsibility for assigned tasks.
• Candidates with a positive attitude, good teamwork and strong attention to detail are encouraged to apply.

Responsibilities

• Organise, manage and coordinate logistics and warehouse inventory activities to ensure smooth daily operations.
• Prepare, check and manage logistics documents such as delivery orders, invoices and delivery forms.
• Manage and monitor the receiving, storage and issuance of logistics goods and inventory.
• Perform data entry related to inventory, deliveries and goods receiving into relevant reports and records.
• Prepare shipping documents and customs documentation (for import/export activities, where applicable), and coordinate the goods clearance process.
• Coordinate delivery schedules with drivers, suppliers and customers.
• Monitor delivery status and ensure goods are delivered on time.
• Maintain accurate and up-to-date records of orders, deliveries and inventory.
• Organise and update logistics and inventory records for audit and reference purposes.
• Communicate and work closely with relevant internal departments and external parties to obtain necessary information and ensure assigned tasks are completed.
• Assist the Logistics Department in monitoring vehicle maintenance schedules and records.
• Prepare daily, weekly or monthly reports related to logistics and inventory activities.
• Ensure all logistics activities comply with the Company's safety procedures and policies.
• Perform other administrative duties and responsibilities as assigned by Management from time to time.

Skills

Communication

Coordination

Problem-solving

Multitasking

Education

SPM / Diploma in Logistics or related field

Tools

Excel

Word

Job description

Job Responsibilities – Operations & Logistics Assistant

1. Organise, manage and coordinate logistics and warehouse inventory activities to ensure smooth daily operations.

2. Prepare, check and manage logistics documents such as delivery orders, invoices and delivery forms.

3. Manage and monitor the receiving, storage and issuance of logistics goods and inventory.

4. Perform data entry related to inventory, deliveries and goods receiving into relevant reports and records.

5. Prepare shipping documents and customs documentation (for import/export activities, where applicable), and coordinate the goods clearance process.

6. Coordinate delivery schedules with drivers, suppliers and customers.

7. Monitor delivery status and ensure goods are delivered on time.

8. Maintain accurate and up-to-date records of orders, deliveries and inventory.

9. Organise and update logistics and inventory records for audit and reference purposes.

10. Communicate and work closely with relevant internal departments and external parties to obtain necessary information and ensure assigned tasks are completed.

11. Assist the Logistics Department in monitoring vehicle maintenance schedules and records.

12. Prepare daily, weekly or monthly reports related to logistics and inventory activities.

13. Ensure all logistics activities comply with the Company's safety procedures and policies.

14. Perform other administrative duties and responsibilities as assigned by Management from time to time.

The ideal candidate should have:

Minimum SPM / Diploma in Logistics, Business Administration or a related field.

Experience in logistics, transportation, warehouse or operations administration is an advantage.

Good communication, coordination and problem-solving skills.

Basic computer skills, especially Microsoft Excel and Word.

Ability to coordinate delivery schedules, vehicle arrangements and daily operational activities.

Able to communicate with drivers, site supervisors, customers and internal departments.

Good documentation and filing skills.

Able to work independently, multitask and work under pressure.

Willing to learn and take responsibility for assigned tasks.

Candidates with a positive attitude, good teamwork and strong attention to detail are encouraged to apply.