Administration Executive (Stockyard) - Leapmotor

Cycle & Carriage Bintang Berhad; Malaysia; On-site; MYR 33,480 - 50,220; Full time

Job summary

A well-known automotive company in Malaysia is seeking an Administration Executive (Stockyard) to oversee the management of vehicle stocks and ensure compliance with documentation standards. The role involves checking vehicle conditions, maintaining accuracy in reports, and conducting audits. Candidates should have at least SPM or relevant diploma, with 1-2 years of experience in a similar field. Fresh graduates are encouraged to apply. Proficiency in Microsoft Office is essential.

Qualifications

• Minimum SPM; Diploma in Business Administration, Logistics, or related field is an advantage.
• Possess 1–2 years of experience in administration, stock/warehouse management, or automotive industry preferred.
• Basic understanding of stock handling or automotive processes is an advantage.

Responsibilities

• Receive and check the condition of vehicles and stocks.
• Ensure punctual submission of reports to Principal.
• Conduct stock count audits.

Skills

Detail-oriented

Proficient in Microsoft Office

Basic understanding of stock handling

Education

Minimum SPM; Diploma in Business Administration

Job description

Administration Executive (Stockyard) - Leapmotor

Stock Management

• Receive and check the condition of vehicles and stocks from trucking either within branches, Principal or Port
• Ensure punctual submission of the Dealer Feedback Form (DFF) report and / or Vehicle Condition Report (VCR) to Principal (within 24 hours)
• Maintain accuracy in DFF and / or VCR report regarding the condition of the cars.
• Follow up for work orders for DFF / VCR that was submitted.
• Punctually update the stock list report for cars in the stockyard.
• To cover manning of other stockyard / branches nearby within the group, if necessary.
• Assist to handle all ad-hoc request.

Stock Yard Documentation

• Ensure documentation compliance with Dealer Standard and submit reports to CCB HQ
• Ensure documentation compliance with internal audit standards. ie. Delivery Notes, gate pass, vehicle key movement.
• Responsible for conducting stock count audits; from internal, external from Principal and Auditors

Vehicle Movement

• Ensure 100% accuracy of all vehicle movement records, either to Principal or other outlets for C&C.
• Assist with branches in vehicle movement as and when needed (Demo, New Car, Used Car & Management Car).
• Assist in Puspakom inspections and movement of cars to car wash for detailing works before trucking to branches.

Vehicle Stock Maintenance

• Maintain 100% accuracy of key movement records.
• Maintain vehicle cleanliness and condition. Move cars around in the stockyard to prevent flat spots twice weekly.
• Report and update on any vehicle problems such as defects or error codes.
• Send car to car wash for wash if cars are dirty.
• Monitor Battery Maintenance Check.
• Assist on pulling out the cars from yard to After Sales for Vehicle Maintenance Check.

JOB REQUIREMENTS::

• Minimum SPM; Diploma in Business Administration, Logistics, or related field is an advantage.
• Possess 1–2 years of experience in administration, stock/warehouse management, or automotive industry preferred. Fresh graduates are encouraged to apply
• Basic understanding of stock handling or automotive processes is an advantage.
• Detail-oriented with high accuracy in record-keeping.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Possess valid driving license and clean traffic records
• Familiar operating with continental cars