General Clerk

Lily Chua & Associates; Petaling Jaya; On-site; MYR 27,000 - 38,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Training opportunities

Inclusive workplace

Work-life balance

Job summary

Lily Chua & Associates in Bandar Sri Damansara, Selangor invites applications for a General Clerk to join our administrative team. This full-time role supports filing, mail handling, data entry and reception duties to keep the office running smoothly.

Ideal candidates will have GCSE or equivalent, strong English and Maths, 1–2 years of admin experience and solid Microsoft Office skills. We offer a competitive salary and a supportive, inclusive workplace.

Qualifications

• GCSE or equivalent qualifications required.
• Strong English and Mathematics skills.
• 1–2 years of administrative or office support experience.
• Excellent organisational and time management abilities.
• Proficiency in Microsoft Office applications.
• Excellent verbal and written communication.
• Professional demeanour with team collaboration.

Responsibilities

• Managing and maintaining office filing systems, ensuring documents are organised and retrievable.
• Answering incoming telephone calls and directing them to appropriate staff.
• Receiving, sorting and distributing mail and packages to relevant departments or individuals.
• Processing and inputting data into company databases accurately.
• Preparing and photocopying documents, reports and correspondence as required.
• Scheduling meetings, managing diaries and coordinating calendars for staff.
• Maintaining office supplies inventory and ordering stock when levels are low.
• Greeting visitors and clients and directing them appropriately.
• Supporting various departments with general administrative tasks.
• Ensuring the office environment is kept clean and compliant with health and safety standards.

Skills

English proficiency

Mathematics

Organisational skills

Attention to detail

Time management

Communication skills

Education

GCSE or equivalent qualifications

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About us

Lily Chua & Associates is a professional services firm dedicated to providing exceptional support and expertise to our clients. We pride ourselves on maintaining a collaborative, efficient workplace where attention to detail and organisational excellence are valued. Our team is committed to delivering quality service whilst fostering a supportive work environment where every employee can thrive.

About the role

We are seeking a detail-oriented and organised General Clerk to join our team at Lily Chua & Associates in Bandar Sri Damansara, Selangor. This is a full-time position that plays a vital role in supporting the smooth operation of our office. As General Clerk, you will be responsible for handling a variety of administrative tasks that keep our organisation running efficiently. This role is essential to ensuring that our team can focus on delivering excellent service to our clients, whilst you manage the day-to-day administrative functions that support our operations.

Key responsibilities

• Managing and maintaining office filing systems, ensuring documents are organised, filed correctly and easily retrievable
• Answering incoming telephone calls and directing them to the appropriate staff members or departments
• Receiving, sorting and distributing mail and packages to relevant departments or individuals
• Processing and inputting data into company databases and systems accurately and efficiently
• Preparing and photocopying documents, reports and correspondence as required
• Scheduling meetings, managing diaries and coordinating calendars for staff members
• Maintaining office supplies inventory and ordering stock when levels are low
• Greeting visitors and clients, providing them with information and directing them appropriately
• Supporting various departments with general administrative tasks as needed
• Ensuring the office environment is kept clean, organised and adheres to health and safety standards

What we're looking for

• GCSE or equivalent qualifications, with strong English and Mathematics skills
• Proven experience working in an administrative or office support role, ideally 1-2 years
• Excellent organisational and time management abilities with the capacity to manage multiple tasks simultaneously
• Strong attention to detail and accuracy, particularly when handling data and documentation
• Proficiency in using Microsoft Office applications (Word, Excel, Outlook) and general IT systems
• Excellent verbal and written communication skills
• Professional demeanour with a friendly and helpful approach to working with colleagues and clients
• Ability to work both independently and as part of a team
• Reliability and commitment to punctuality
• Preferred: Experience with filing systems, document management or basic bookkeeping tasks

What we offer

• At Lily Chua & Associates, we believe in investing in our employees and creating a positive workplace culture.
• We offer a competitive salary commensurate with experience and a range of benefits designed to support your wellbeing and career development.
• Our team enjoys a collaborative working environment where your contributions are recognised and valued.
• We provide opportunities for professional development and training, allowing you to enhance your skills and progress within the organisation.
• We are committed to maintaining a healthy work-life balance and foster an inclusive workplace where all employees feel supported and appreciated.