General Affairs (GA) Assistant Officer

KATOLEC MALAYSIA SDN. BHD.; Bayan Lepas; On-site; MYR 36,000 - 58,000; Full time

Job summary

KATOLEC MALAYSIA SDN. BHD. in Penang is seeking an Assistant Officer - General Affairs to manage GA administrative tasks, documentation, and coordination with contractors.

The role requires 1–2 years of admin experience, solid MS Office skills, and the ability to work with multiple departments. The successful candidate will maintain filing systems, prepare PRs, and monitor GA expenses, ensuring accurate records and timely reporting.

Qualifications

• Diploma or higher in Business Administration, Management, or related field.
• 1–2 years of working experience in administration or general affairs.
• Good command of English, both written and spoken.

Responsibilities

• Prepare, update, control, and maintain filing of all GA-related documents.
• Coordinate and communicate with contractors for waste and scrap collection arrangements.
• Prepare purchase requisitions (PR) for GA purchases and services.
• Record, monitor, and track GA expenses against the allocated budget.
• Prepare reports and maintain accurate records for GA activities.
• Coordinate with relevant departments to ensure smooth GA-related execution.

Skills

English proficiency

Data entry

Document control

Report preparation

Coordination

Education

Diploma in Business Administration/Management

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

We are looking for a responsible and detail-oriented Assistant Officer - General Affairs to support our General Affairs (GA) operations. The successful candidate will be responsible for administrative documentation, contractor coordination, purchasing activities, expense monitoring, and other general affairs duties.

Key responsibilities

Prepare, update, control, and maintain proper filing of all General Affairs-related documents.

Coordinate and communicate with contractors for waste and scrap collection arrangements.

Prepare purchase requisitions (PR) for GA-related purchases and services.

Record, monitor, and track GA-related expenses against the allocated budget.

Prepare reports and maintain accurate records for GA activities.

Coordinate with relevant departments to ensure smooth execution of GA-related matters.

Perform other duties and responsibilities as assigned by the superior or management from time to time.

About you

Diploma or higher qualification in Business Administration, Management, or a related field.

Minimum 1-2 years of working experience in administration, general affairs, or a related field.

Good command of English, both written and spoken.

Computer literate with good knowledge of Microsoft Office (Word, Excel, PowerPoint).

Good document control, data entry, filing, and report preparation skills.

Able to communicate and coordinate effectively with different departments and external contractors.

Experience in a manufacturing environment is an added advantage.

Familiarity with EMS documentation is an advantage.

Responsible, organized, detail-oriented, and able to work independently with minimal supervision.

Consumer Electronics Manufacturing 101-1,000 employees

A leading manufacturer of Consumer Electronic Equipment located in Bayan Lepas FIZ Phase III, Penang. Our products are 100% exported to various countries in the world. We are ISO 9002, ISO 14001 and ISO/TS16949:2002 certified.

In 1992, we changed our name from Katolec Rikuun to KATOLEC. As its name suggests, Katolec is engaged in two fields of business-logistics(L) and electronics(E)-and cultural activities(C).

Expanding our business from marine transportation to land transport, and further to electronics, we have been transforming ourselves by adeptly meeting the changing needs of the times and flexibly dealing with challenges of new themes. This has been Katolec's corporate culture handed down from generation to generation.

Under a customer-oriented business principle, we have persistently endeavored to offer highly detailed services to enhance customer satisfaction. In the distribution business, we offer an integrated services ranging from order acceptance to delivery. In the electronics field, we provide total support from designing to procurement to production. At the same time, Katolec carries out cultural activities targeted at local communities.

With the motto "Global, Speedy, and Flexible," we are committed to remaining an indispensable partner of the community.

A leading manufacturer of Consumer Electronic Equipment located in Bayan Lepas FIZ Phase III, Penang. Our products are 100% exported to various countries in the world. We are ISO 9002, ISO 14001 and ISO/TS16949:2002 certified.

In 1992, we changed our name from Katolec Rikuun to KATOLEC. As its name suggests, Katolec is engaged in two fields of business-logistics(L) and electronics(E)-and cultural activities(C).

Expanding our business from marine transportation to land transport, and further to electronics, we have been transforming ourselves by adeptly meeting the changing needs of the times and flexibly dealing with challenges of new themes. This has been Katolec's corporate culture handed down from generation to generation.

Under a customer-oriented business principle, we have persistently endeavored to offer highly detailed services to enhance customer satisfaction. In the distribution business, we offer an integrated services ranging from order acceptance to delivery. In the electronics field, we provide total support from designing to procurement to production. At the same time, Katolec carries out cultural activities targeted at local communities.

With the motto "Global, Speedy, and Flexible," we are committed to remaining an indispensable partner of the community.