General Affairs Officer

Advantest Corporation; Malaysia; On-site; MYR 60,000 - 90,000; Full time

Job summary

Advantest Corporation in Penang, Malaysia seeks a Workplace Services professional to handle admin, purchasing, vendor management and facilities coordination.

You will manage invoices, vendor setups, PR processes, travel arrangements and events, while maintaining contracts and office operations. Requires a diploma/degree in Business Admin with strong English skills and MS Office proficiency.

Qualifications

• Diploma or Degree in Business Admin is required.
• Proficient in written and spoken English; additional languages are a plus.
• Strong MS Office skills (Excel, Word, Outlook) and basic computer operations.
• Good interpersonal skills and ability to work with minimal supervision.

Responsibilities

• Compile invoices and delivery orders for processing.
• Scan invoices and update the master list regularly.
• Track monthly vendor invoices to ensure timely processing.
• Follow up on vendor payments as required.
• Set up new vendors, including preparing Vendor Approval forms and CSR letters.
• Initiate Purchase Requisition (PR) processes and manage approval workflows.
• Issue Non-Purchase Orders when necessary.
• Maintain and update contracts and related documentation.
• Oversee outsourcing, vehicle rental and tenancy agreements development and management.
• Coordinate employee travel arrangements, including flight and hotel bookings.
• Provide backup support to the ASM General Affairs Officer.
• Coordinate facility maintenance and company events.
• Ensure office cleanliness and manage hospitality arrangements.
• Perform other duties as assigned.

Skills

MS Office

English proficiency

Interpersonal skills

Independent worker

Education

Diploma or Degree in Business Admin

Tools

MS Excel

MS Word

Outlook

Job description

• Compile invoices and delivery orders for processing.
• Scan invoices and update the master list regularly.
• Track monthly vendor invoices to ensure timely processing.
• Follow up on vendor payments as required.
• Set up new vendors, including preparing Vendor Approval forms and CSR letters.
• Initiate Purchase Requisition (PR) processes and manage approval workflows.
• Issue Non-Purchase Orders when necessary.
• Maintain and update contracts and related documentation (e.g., contracts, NDAs).
• Oversee outsourcing, vehicle rental and tenancy agreements development and management.
• Coordinate employee travel arrangements, including flight and hotel bookings, and liaise with travel agents.
• Provide backup support to the ASM General Affairs Officer.
• Coordinate facility maintenance and company events.
• Ensure office cleanliness and manage hospitality arrangements.
• Perform other duties as assigned.

Requirements

• Diploma or Degree in Business Admin / minimum 2 years’ experience in similar role
• Proficient in English written and spoken. Additional languages, dialects are advantageous.
• Knowledge for MS Office (MsExcel, MsWord, Outlook) and computer operating
• Good interpersonal skill
• Able to function with minimum supervision

All Locations

Penang , Malaysia

Field of Activity

Workplace Services, Facility Management

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This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law. Information on race, gender and national origin will only be used for statistical and record keeping purposes, and will not be used in making any employment decisions. All information provided will be kept separate from your expression of interest. Providing this information is strictly voluntary, and you will not be subjected to any adverse action or treatment if you choose not to provide this information. If you do not choose to answer these questions, we ask that you select "Decline to Identify" for each question. Thank you for your voluntary cooperation.