Funds Corporate Secretary — Associate/Senior Associate (Hybrid)

VISTRA; Kuala Lumpur; Hybrid; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental coverage

Wellness allowance

Birthday leave

Mentorship program

Professional membership fees reimburs

Job summary

Vistra is hiring for Associate or Senior Associate in Corporate Secretarial Services in Malaysia. The role is based in Kuala Lumpur/Johor Bahru and is full-time.

You will handle secretarial matters across jurisdictions, ensure compliance, prepare minutes and resolutions, maintain records, and support KYC and work pass processes. Prior experience in professional firms and MAICSA/ICSA qualifications are advantageous.

Qualifications

• Must have strong attention to detail and able to meet deadlines.
• Independent and self-motivated with good organisation.
• Team player who can handle multi-jurisdictional matters.
• 2–5 years’ experience in handling a portfolio independently.
• Experience in professional firms is an advantage.
• Knowledge of fund structures and compliance is an advantage.
• Managerial experience such as Team Lead is an advantage.

Responsibilities

• Assist in handling company secretarial matters for various jurisdictions including offshore entities.
• Ensure compliance with corporate laws, reporting, filing and governance.
• Prepare minutes, resolutions and statutory documents; maintain statutory records.
• Provide KYC support and maintain KYC documents.
• Support Work Pass administration and related processes.
• Mentor and coach team members when needed.
• Ad-hoc duties as required.

Skills

Attention to detail

Independent

Organise / prioritise

Team player

2–5 years’ experience

Firms experience

Fund structures & compliance

Team leadership (advantage)

Education

Degree / Diploma in business administration or law

MAICSA/ICSA qualifications or pursuing MAICSA/ICSA

Job description

Vistra is hiring for Associate or Senior Associate in Corporate Secretarial Services in Malaysia. The role is based in Kuala Lumpur/Johor Bahru and is full-time.

You will handle secretarial matters across jurisdictions, ensure compliance, prepare minutes and resolutions, maintain records, and support KYC and work pass processes. Prior experience in professional firms and MAICSA/ICSA qualifications are advantageous.