Associate/Senior Associate - Funds Corporate Secretary

VISTRA; Kuala Lumpur; Hybrid; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental coverage

Wellness allowance

Birthday leave

Mentorship program

Professional membership fees reimburs

Job summary

Vistra is hiring for Associate or Senior Associate in Corporate Secretarial Services in Malaysia. The role is based in Kuala Lumpur/Johor Bahru and is full-time.

You will handle secretarial matters across jurisdictions, ensure compliance, prepare minutes and resolutions, maintain records, and support KYC and work pass processes. Prior experience in professional firms and MAICSA/ICSA qualifications are advantageous.

Qualifications

• Must have strong attention to detail and able to meet deadlines.
• Independent and self-motivated with good organisation.
• Team player who can handle multi-jurisdictional matters.
• 2–5 years’ experience in handling a portfolio independently.
• Experience in professional firms is an advantage.
• Knowledge of fund structures and compliance is an advantage.
• Managerial experience such as Team Lead is an advantage.

Responsibilities

• Assist in handling company secretarial matters for various jurisdictions including offshore entities.
• Ensure compliance with corporate laws, reporting, filing and governance.
• Prepare minutes, resolutions and statutory documents; maintain statutory records.
• Provide KYC support and maintain KYC documents.
• Support Work Pass administration and related processes.
• Mentor and coach team members when needed.
• Ad-hoc duties as required.

Skills

Attention to detail

Independent

Organise / prioritise

Team player

2–5 years’ experience

Firms experience

Fund structures & compliance

Team leadership (advantage)

Education

Degree / Diploma in business administration or law

MAICSA/ICSA qualifications or pursuing MAICSA/ICSA

Job description

It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as Associate or Senior Associate, Corporate Secretarial Services. Reporting to the Assistant Manager/Manager, full-time and permanent position is based in Kuala Lumpur/Johor Bahru, Malaysia, allowing you to make a significant impact to our Corporate Secretarial Services and its’ growth.

Key responsibilities:

• Assist in handling company secretarial matters for various jurisdictions including offshore companies (i.e. Cayman Islands and British Virgin Islands)
• Ensure compliance with provisions of corporate enactments, statutory reporting / filing and corporate governance
• Prepare minutes, resolutions and statutory documents etc.
• Update and maintain statutory records
• Ensure documents and files are correctly named, saved and maintained in the database
• Provide KYC support and maintain KYC documentation
• Provide administrative support to the corporate secretarial teams in other offices
• Prepare agenda, issue notice, attend (where necessary) with Assistance Manager / Manager and record minutes of relevant board meetings.
• Assist in preparing/reviewing/managing work pass administration including application, renewal, issuance and cancellation of Work Pass
• As Team Lead (if needed) – Coach and train team members to enable them to carry out their roles effectively and efficiently
• As Team Lead (if needed) - Lead, assign and review works prepared by the team to ensure completeness, requests are followed up in a timely manner and completed within scheduled delivery service
• Any other ad-hoc duties.

Key requirements

• Meticulous attention to fine detail and able to work to tight deadlines and multi-tasking
• Independent and self-motivated
• Ability to organise and prioritize work with minimum supervision
• Strong team player
• Min of 2-5 years’ experience in handling a portfolio independently
• Experience in the professional firms and in handling companies in various jurisdictions is an advantage.
• Knowledge on fund structures and compliance would be an advantage
• Experience in managerial roles such as Team Leader is an advantage

Education/Professional Qualifications

• Degree / Diploma in business administration or law
• Recognized Degree / Diploma with MAICSA/ICSA qualifications or currently pursing MAICSA / ICSA

Company Benefits:

At our Malaysia office, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangement and birthday leave.

Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like ICSA, ensuring you stay ahead in your field.