Senior Associate, Fund Corporate Secretarial - Vistra Fund Solutions

Vistra; Malaysia; On-site; MYR 120,000 - 180,000; Full time

Benefits offered by this job

Flexible hybrid working

Birthday leave

Medical insurance

Dental coverage

Wellness allowance

Annual leave entitlement

Mentorship program

Professional membership reimbursement

Job summary

Vistra Fund Solutions in Malaysia is seeking a Senior Associate, Fund Corporate Secretarial based in Johor Bahru. The role involves handling company secretarial matters across jurisdictions, ensuring compliance, preparing minutes and statutory documents, and supporting work pass administration.

You will maintain statutory records, provide KYC support, and may lead the team as needed. A degree in business or law with MAICSA/ICSA qualifications is preferred, with 2–5 years’ related experience.

Qualifications

• Strong communication skills and attention to detail.
• Independent and self-motivated with ability to multi-task.
• Able to organise and prioritise work with minimal supervision.

Responsibilities

• Assist in handling company secretarial matters for various jurisdictions including offshore jurisdictions (e.g. Cayman Islands and British Virgin Islands).
• Ensure compliance with corporate enactments, statutory reporting, filing and governance.
• Prepare minutes, resolutions and statutory documents.
• Update and maintain statutory records and databases.
• Provide KYC support and maintain KYC documentation.
• Provide administrative support to corporate secretarial teams in other offices.
• Assist in work pass administration (application, renewal, issuance, cancellation).
• Coach and train team members (as Team Lead) and oversee workload to ensure timely delivery.
• Other ad-hoc duties as required.

Skills

Communication

Detail orientation

Independent

Team player

Education

Degree / Diploma in business administration or law

MAICSA/ICSA qualifications or pursuing ICSA

Job description

Senior Associate, Fund Corporate Secretarial - Vistra Fund Solutions

VISTRA

It's never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business - to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we're absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as Associate or Senior Associate, Corporate Secretarial Services. Reporting to the Assistant Manager/Manager, full-time and permanent position is based in Johor Bahru, Malaysia, allowing you to make a significant impact to our Corporate Secretarial Services and its' growth.

Key responsibilities

• Assist in handling company secretarial matters for various jurisdictions including offshore companies (i.e. Cayman Islands and British Virgin Islands)
• Ensure compliance with provisions of corporate enactments, statutory reporting / filing and corporate governance
• Prepare minutes, resolutions and statutory documents etc.
• Update and maintain statutory records
• Ensure documents and files are correctly named, saved and maintained in the database
• Provide KYC support and maintain KYC documentation
• Provide administrative support to the corporate secretarial teams in other offices
• Prepare agenda, issue notice, attend (where necessary) with Assistance Manager / Manager and record minutes of relevant board meetings.
• Assist in preparing/reviewing/managing work pass administration including application, renewal, issuance and cancellation of Work Pass
• As Team Lead (if needed) - Coach and train team members to enable them to carry out their roles effectively and efficiently
• As Team Lead (if needed) - Lead, assign and review works prepared by the team to ensure completeness, requests are followed up in a timely manner and completed within scheduled delivery service
• Any other ad-hoc duties.

Key requirements

• Good communication skills
• Meticulous attention to fine detail and able to work to tight deadlines and multi-tasking
• Independent and self-motivated
• Ability to organise and prioritize work with minimum supervision
• Strong team player
• Min of 2-5 years' experience in handling a portfolio independently

Relevant experience

• Experience in the professional firms and in handling companies in various jurisdictions is ar
• advantage.
• Knowledge on fund structures and compliance would be an advantage
• Experience in managerial roles such as Team Leader is an advantage

Education/Professional Qualifications

• Degree / Diploma in business administration or law
• Recognized Degree / Diploma with MAICSA/ICSA qualifications or currently pursing ICSA

Company Benefits

• At our Malaysia office, we believe in putting our employees' well-being first! We offer a flexiblc hybrid working arrangement and birthday leave.
• Additionally, we provide comprehensive medical insurance and dental coverage, wellnes≤ allowance and competitive annual leave entitlement to support your well-being and time tc recharge or explore your passions out of work.
• As advocates of continuous learning and professional development, we provide an intern° ,mentorship program and reimburse professional membership fees for certifications like ICSA ensuring you stay ahead in your field.

If you ore excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!