Fund Corporate Secretarial Senior Associate - Hybrid

Vistra; Malaysia; On-site; MYR 120,000 - 180,000; Full time

Benefits offered by this job

Flexible hybrid working

Birthday leave

Medical insurance

Dental coverage

Wellness allowance

Annual leave entitlement

Mentorship program

Professional membership reimbursement

Job summary

Vistra Fund Solutions in Malaysia is seeking a Senior Associate, Fund Corporate Secretarial based in Johor Bahru. The role involves handling company secretarial matters across jurisdictions, ensuring compliance, preparing minutes and statutory documents, and supporting work pass administration.

You will maintain statutory records, provide KYC support, and may lead the team as needed. A degree in business or law with MAICSA/ICSA qualifications is preferred, with 2–5 years’ related experience.

Qualifications

• Strong communication skills and attention to detail.
• Independent and self-motivated with ability to multi-task.
• Able to organise and prioritise work with minimal supervision.

Responsibilities

• Assist in handling company secretarial matters for various jurisdictions including offshore jurisdictions (e.g. Cayman Islands and British Virgin Islands).
• Ensure compliance with corporate enactments, statutory reporting, filing and governance.
• Prepare minutes, resolutions and statutory documents.
• Update and maintain statutory records and databases.
• Provide KYC support and maintain KYC documentation.
• Provide administrative support to corporate secretarial teams in other offices.
• Assist in work pass administration (application, renewal, issuance, cancellation).
• Coach and train team members (as Team Lead) and oversee workload to ensure timely delivery.
• Other ad-hoc duties as required.

Skills

Communication

Detail orientation

Independent

Team player

Education

Degree / Diploma in business administration or law

MAICSA/ICSA qualifications or pursuing ICSA

Job description

Vistra Fund Solutions in Malaysia is seeking a Senior Associate, Fund Corporate Secretarial based in Johor Bahru. The role involves handling company secretarial matters across jurisdictions, ensuring compliance, preparing minutes and statutory documents, and supporting work pass administration.

You will maintain statutory records, provide KYC support, and may lead the team as needed. A degree in business or law with MAICSA/ICSA qualifications is preferred, with 2–5 years’ related experience.