Front Office and Warehouse Inventory Assistant

HG Services; Selangor; On-site; MYR 28,000 - 39,000; Full time

Job summary

HG Services in Malaysia is seeking a proactive Front Office and Warehouse Inventory Assistant to manage the front desk, handle inquiries, and support administration.

You will coordinate deliveries, assist with stock counts, and help the procurement team while ensuring a welcoming workplace for visitors and staff.

The role requires a Diploma or SPM, good English and Bahasa Malaysia, and basic MS Office skills; prior receptionist experience is a plus. On-site work in Selangor may be required.

Qualifications

• SPM or Diploma in any field.
• Front desk/administrative experience preferred.
• Strong communication in English and Bahasa Malaysia.
• Presentable and customer-focused.

Responsibilities

• Greet and welcome visitors, clients and guests professionally.
• Answer, screen, and direct calls, emails and enquiries promptly.
• Manage mail, deliveries, and courier items for distribution.
• Support procurement team in receiving goods from suppliers and organising warehouse items.
• Provide general administrative support across departments as required.

Skills

Reception

Customer service

English

Bahasa Malaysia

Communication

Microsoft Word

Microsoft Excel

Microsoft Outlook

Multitasking

Organizational skills

Education

SPM / Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Front Office and Warehouse Inventory Assistant

We are looking for a proactive and customer-oriented office & front desk executive to manage front desk operations and provide administrative and logistical support to the office. You will be the first point of contact for HG Services, ensuring visitors, calls, and enquiries are handled promptly and professionally, while also supporting general office administration, procurement coordination, and inventory management.

Key Responsibilities

• Front Desk & Reception
  • Greet and welcome visitors, clients, and guests in a professional and friendly manner.
  • Answer, screen, and direct incoming telephone calls, emails, and enquiries promptly and courteously.
  • Take and relay messages accurately.
  • Handle general enquiries and provide basic company information where appropriate.
  • Manage the reception email inbox and correspondence as assigned.
  • Prepare and serve beverages (coffee, tea, mineral water, etc.) to visitors, guests, and meeting participants.
  • Maintain the reception and waiting areas to a consistent, presentable standard.
• Mail & Deliveries
  • Receive and distribute incoming mail, parcels, and deliveries.
  • Support the procurement team in receiving items from suppliers.
  • Ensure all received items are properly placed and organised at the warehouse.
• Administrative Support & Warehouse Inventory
  • Support general office administration tasks as assigned by management.
  • Assist with stock counting and inventory checks.
  • Assist with receiving goods and warehouse organisation.
  • Provide ad-hoc administrative support across departments as required.

Requirements

• Candidate must possess at least a SPM/Diploma in any field.
• Prior experience as a receptionist, at the front desk, or in an administrative role is an added advantage.
• Good communication skills in English and Bahasa Malaysia.
• Presentable, well-mannered, and customer-service oriented.
• Proficient in basic computer applications (Microsoft Word, Excel, Outlook).
• Able to multitask, organised, and detail-oriented.
• Willing to assist with light physical tasks (e.g. handling deliveries, stock checks).
• Possession of own transport is an advantage, as the role may occasionally require collecting materials or items from suppliers (not a regular occurrence, but may be needed on an urgent basis)