Front Office and Warehouse Inventory Assistant

HG Services (Malaysia) Sdn Bhd; Subang Jaya; On-site; MYR 27,000 - 40,000; Full time

Job summary

HG Services (Malaysia) Sdn Bhd is seeking a proactive Front Office and Warehouse Inventory Assistant to manage reception, assist administrative duties and support warehouse inventory.

You will greet visitors, handle calls, process inquiries, assist with stock checks, deliveries, and liaison with procurement. Strong English and Bahasa Malaysia communication are required.

Qualifications

• Candidate must possess at least a SPM/Diploma in any field.
• Prior experience as a receptionist/front desk or administrative role is an added advantage.
• Good communication skills in English and Bahasa Malaysia.
• Presentable, well-mannered, and customer-service oriented.
• Proficient in basic computer applications (Word/Excel/Outlook).
• Willing to assist with light physical tasks and deliveries.

Responsibilities

• Front Desk & Reception: Greet visitors, answer calls and direct inquiries.
• Handle mail, emails, and correspondence, and maintain reception areas.
• Support procurement by receiving items from suppliers and organizing warehouse stock.
• Assist with stock counting, inventory checks, and receiving goods.
• Provide ad-hoc administrative support across departments as required.

Skills

Front desk

Customer service

Multitasking

English & BM comms

Education

SPM/Diploma

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Front Office and Warehouse Inventory Assistant

We are looking for a proactive and customer-oriented office & front desk executive to manage front desk operations and provide administrative and logistical support to the office. You will be the first point of contact for HG Services, ensuring visitors, calls, and enquiries are handled promptly and professionally, while also supporting general office administration, procurement coordination, and inventory management.

Key Responsibilities

Front Desk & Reception

Greet and welcome visitors, clients, and guests in a professional and friendly manner.

Answer, screen, and direct incoming telephone calls, emails, and enquiries promptly and courteously.

Take and relay messages accurately.

Handle general enquiries and provide basic company information where appropriate.

Manage the reception email inbox and correspondence as assigned.

Prepare and serve beverages (coffee, tea, mineral water, etc.) to visitors, guests, and meeting participants.

Maintain the reception and waiting areas to a consistent, presentable standard.

Mail & Deliveries

Receive and distribute incoming mail, parcels, and deliveries.

Support the procurement team in receiving items from suppliers.

Ensure all received items are properly placed and organised at the warehouse.

Administrative Support & Warehouse Inventory

Support general office administration tasks as assigned by management.

Assist with stock counting and inventory checks.

Assist with receiving goods and warehouse organisation.

Provide ad-hoc administrative support across departments as required.

Requirements

Candidate must possess at least a SPM/Diploma in any field.

Prior experience as a receptionist, at the front desk, or in an administrative role is an added advantage.

Good communication skills in English and Bahasa Malaysia.

Presentable, well-mannered, and customer-service oriented.

Proficient in basic computer applications (Microsoft Word, Excel, Outlook).

Able to multitask, organised, and detail-oriented.

Willing to assist with light physical tasks (e.g. handling deliveries, stock checks).

Possession of own transport is an advantage, as the role may occasionally require collecting materials or items from suppliers (not a regular occurrence, but may be needed on an urgent basis)

HG Services (M) Sdn Bhd is a construction company that specialises:

1. Hoarding

2. Visual

3. De-fit, Reinstatement (Back to Original)

5. Tiling, Flooring, Brickwall

7. Partition

8. Scaffold

Our clients include tenants, landlords, property developers, mall management, contractors, building management, real estate service providers, property agencies, commercials, office owners, and retailers. We serve ALL and complete ALL within the time frame specified.