Front Desk & Office Services Specialist

Vinda; Klang City; On-site; MYR 20,000 - 31,000; Full time

Job summary

Jora Malaysia is seeking a Receptionist / Office Services Assistant to manage front office functions with professionalism and courtesy, maintaining a neat lobby and supporting office facilities and administration tasks according to established procedures.

Key duties include handling calls, greeting visitors, coordinating mail and courier services, arranging transportation for visitors, assisting with interviews, and ensuring smooth day-to-day office operations within budget constraints.

Qualifications

• At least SPM qualification or equivalent, Certificate, or Diploma in Front Office, Administrative Support, or a related field.
• Fresh Graduates are welcomed to apply.
• Good computer skills in a Microsoft Windows application.
• Good command and skill in both oral and written Bahasa Malaysia and English.

Responsibilities

• Handling incoming phone calls in a professional and courteous manner; provide information, transfer calls, and forward messages.
• Greet and direct visitors to the appropriate associate.
• Maintain the front reception and lobby area in a tidy, organized, and aesthetically pleasing state.
• Coordinate incoming mail and courier; ensure proper distribution to respective associates.
• Coordinate outgoing mails and monitor courier usage and billing.
• Assist with arranging taxis for visitors and associates.
• Manage walk-in candidates for interviews, including distribution of applications.
• Support day-to-day office operations, including office supplies, pantry, equipment, conference services, and print/copy services.
• Coordinate reception area supplies and equipment inventory and reordering.

Skills

Good communication in Bahasa Malaysia

Good command of English

Microsoft Windows proficiency

Education

SPM or equivalent

Certificate / Diploma in Front Office / Administrative Support

Tools

Microsoft Windows

Job description

Jora Malaysia is seeking a Receptionist / Office Services Assistant to manage front office functions with professionalism and courtesy, maintaining a neat lobby and supporting office facilities and administration tasks according to established procedures.

Key duties include handling calls, greeting visitors, coordinating mail and courier services, arranging transportation for visitors, assisting with interviews, and ensuring smooth day-to-day office operations within budget constraints.