FMCG Admin & Order Processing Specialist

BAIDA INTERNATIONAL TRADE SDN. BHD.; Subang Jaya; On-site; MYR 31,000 - 36,000; Full time

Benefits offered by this job

EPF/SOCSO/EIS

Annual Leave & Medical Leave

Friendly working environment

Career development opportunities

Job summary

BAIDA INTERNATIONAL TRADE SDN. BHD. is seeking a detail-oriented Admin Executive in Subang Jaya. The role focuses on processing orders, issuing invoices and DOs, and supporting sales and logistics teams in a fast-paced FMCG distribution environment.

The candidate should have 1–2 years of Admin or related experience, strong Excel/Word skills, and good bilingual communication. Malaysian work rights and willingness to work on-site are required.

Qualifications

• Minimum 1–2 years of experience in Admin, Sales Admin, Order Processing or Customer Service.
• Experience in preparing Invoices and DO is an advantage.
• Good knowledge of Microsoft Excel and Word.
• Bilingual communication: Chinese and English; Bahasa Malaysia is an added advantage.
• Experience in FMCG, food & beverage, wholesale or distribution is an advantage.

Responsibilities

• Prepare and issue Invoices, Delivery Orders (DO), Credit Notes and other sales documents.
• Receive and process customer orders accurately.
• Follow up customer orders and ensure orders are processed and delivered on time.
• Coordinate with Sales, Warehouse and Logistics teams regarding orders and deliveries.
• Follow up on order status, stock availability and customer requests.
• Handle customer enquiries and provide necessary administrative support.
• Perform data entry and maintain accurate sales and customer records.
• Prepare sales and administrative reports when required.
• Perform other administrative duties assigned by the management.

Skills

Customer service

Attention to detail

Communication skills

Independent worker

Fast-paced environment

Tools

Microsoft Excel

Microsoft Word

Job description

BAIDA INTERNATIONAL TRADE SDN. BHD. is seeking a detail-oriented Admin Executive in Subang Jaya. The role focuses on processing orders, issuing invoices and DOs, and supporting sales and logistics teams in a fast-paced FMCG distribution environment.

The candidate should have 1–2 years of Admin or related experience, strong Excel/Word skills, and good bilingual communication. Malaysian work rights and willingness to work on-site are required.