Admin Executive

BAIDA INTERNATIONAL TRADE SDN. BHD.; Subang Jaya; On-site; MYR 31,000 - 36,000; Full time

Benefits offered by this job

EPF/SOCSO/EIS

Annual Leave & Medical Leave

Friendly working environment

Career development opportunities

Job summary

BAIDA INTERNATIONAL TRADE SDN. BHD. is seeking a detail-oriented Admin Executive in Subang Jaya. The role focuses on processing orders, issuing invoices and DOs, and supporting sales and logistics teams in a fast-paced FMCG distribution environment.

The candidate should have 1–2 years of Admin or related experience, strong Excel/Word skills, and good bilingual communication. Malaysian work rights and willingness to work on-site are required.

Qualifications

• Minimum 1–2 years of experience in Admin, Sales Admin, Order Processing or Customer Service.
• Experience in preparing Invoices and DO is an advantage.
• Good knowledge of Microsoft Excel and Word.
• Bilingual communication: Chinese and English; Bahasa Malaysia is an added advantage.
• Experience in FMCG, food & beverage, wholesale or distribution is an advantage.

Responsibilities

• Prepare and issue Invoices, Delivery Orders (DO), Credit Notes and other sales documents.
• Receive and process customer orders accurately.
• Follow up customer orders and ensure orders are processed and delivered on time.
• Coordinate with Sales, Warehouse and Logistics teams regarding orders and deliveries.
• Follow up on order status, stock availability and customer requests.
• Handle customer enquiries and provide necessary administrative support.
• Perform data entry and maintain accurate sales and customer records.
• Prepare sales and administrative reports when required.
• Perform other administrative duties assigned by the management.

Skills

Customer service

Attention to detail

Communication skills

Independent worker

Fast-paced environment

Tools

Microsoft Excel

Microsoft Word

Job description

Location: Sunway, Selangor
Position: Full-Time Admin Executive
Salary: RM2,800 – RM3,200

We are a growing FMCG food, snacks & beverages distribution company looking for a responsible and detail-oriented Admin Executive to join our team.

Job Responsibilities

Prepare and issue Invoices, Delivery Orders (DO), Credit Notes and other sales documents

Receive and process customer orders accurately

Follow up customer orders and ensure orders are processed and delivered on time

Coordinate with Sales, Warehouse and Logistics teams regarding orders and deliveries

Follow up on order status, stock availability and customer requests

Handle customer enquiries and provide necessary administrative support

Perform data entry and maintain accurate sales and customer records

Prepare sales and administrative reports when required

Perform other administrative duties assigned by the management

Requirements

Minimum 1–2 years of experience in Admin, Sales Admin, Order Processing or Customer Service

Experience in preparing Invoices and DO is an advantage

Good knowledge of Microsoft Excel and Word

Good communication and coordination skills

Responsible, detail-oriented and able to work independently

Able to work in a fast-paced environment

Chinese and English communication skills are required; Bahasa Malaysia is an added advantage

Experience in FMCG, food & beverage, wholesale or distribution is an advantage

• Salary: RM2,800 – RM3,200
• EPF / SOCSO / EIS
• Annual Leave & Medical Leave
• Friendly working environment
• Career development opportunities