Order Fulfillment & Admin Coordinator (FMCG)

Seafood Island Malaysia Sdn. Bhd.; Kuala Lumpur; On-site; MYR 28,000 - 50,000; Full time

Job summary

Seafood Island Malaysia Sdn. Bhd. is seeking an Administration Officer to handle order processing and day-to-day admin tasks in Kuala Lumpur.

You will receive orders via multiple channels, validate stock, and ensure accurate data entry. The role requires coordination with Sales, Warehouse, Purchasing and Delivery teams to keep orders on track. Responsibilities include preparing documents, generating invoices, and producing daily/weekly reports.

Qualifications

• Minimum 1 year of relevant administrative or order processing experience.
• Experience with AutoCount or UBS is an added advantage.
• Good computer and Microsoft Office skills.
• Good communication and coordination skills.

Responsibilities

• Receive and process customer orders via WhatsApp, phone and internal systems.
• Enter and update customer orders accurately in the system.
• Check stock availability before confirming orders.
• Liaise with Sales, Warehouse, Purchasing and Delivery teams.
• Prepare and print Sales Orders, Delivery Orders and Invoices.
• Follow up on pending orders and deliveries.
• Coordinate with relevant departments on stock or delivery issues.
• Inform customers of order changes, delays or cancellations.
• Prepare daily and weekly reports.
• Perform general administrative duties as required.

Skills

Communication

Coordination

Attention to detail

Independent work

Tools

AutoCount

UBS

Job description

Seafood Island Malaysia Sdn. Bhd. is seeking an Administration Officer to handle order processing and day-to-day admin tasks in Kuala Lumpur.

You will receive orders via multiple channels, validate stock, and ensure accurate data entry. The role requires coordination with Sales, Warehouse, Purchasing and Delivery teams to keep orders on track. Responsibilities include preparing documents, generating invoices, and producing daily/weekly reports.