Fleet Coordinator

DHL Supply Chain; Selangor; On-site; Confidential; Full time

Job summary

DHL Supply Chain in Shah Alam, Malaysia, is seeking a transport planning professional with 1–2 years of related experience. The role focuses on load planning, coordinating with transporters, and ensuring timely truck availability and delivery.

You will update daily movement, manage export invoices with permits, and work closely with drivers to maximize customer satisfaction. Multitasking and decision-making skills are essential in this dynamic environment.

Qualifications

• Minimum 1-2 years related experience.
• Transport management/ warehousing experience.
• Has knowledge in Air and Sea Freight.
• Computer literacy.
• Able to communicate and effectively work with employees at all levels of the organization.
• Able to work in Shah Alam, Seksyen 23.

Responsibilities

• To prepare load plans upon receipt of Order details from SOP team.
• To prepare and disseminate the load plans to transporters according to the region.
• To ensure 100% truck availability based on the request. If there's any turn down, source out the backup adhoc truck accordingly without jeopardizing the load.
• To ensure proper follow-up with all the transporters for timely arrival for loading.
• To ensure the 'Daily Movement' board is updated promptly based on the plan for the day.
• To update the TMS on daily basis - daily trip / re-delivery trip / waiting chargers / cancellation.
• To verify the export invoice against the permit as prepared by customer and attach it together with the loading.
• Work closely with drivers and transporter to achieve maximum customer satisfaction.
• To report any transport failures and discrepancy during delivery to immediate superior and update them into the DMR.
• To perform any other duties assigned by immediate superiors.

Skills

Planning skills

Computer literacy

Meeting facilitation

Communication

Decision making

Multitasking

Job description

About Us:

At DHL, people mean the world to us. That is why our goal has always been to attract and retain the best talent over the world. We provide challenge and opportunity for personal and professional development. We recognize the difference you bring to our business, and together we share the pride of building THE logistics company for the world.

Under the DHL Supply Chain umbrella, one of the business units of DHL, we provide customized logistics and industry solutions in the areas of supply chain management, warehousing, distribution, value added services, and lead logistics provider services for our customers - helping them deliver better results every day.

Key Responsibilities:

• To prepare load plans upon receipt of Order details from SOP team.
• To prepare and disseminate the load plans to transporters according to the region.
• To ensure 100% truck availability based on the request. If there's any turn down, source out the backup adhoc truck accordingly without jeopardizing the load.
• To ensure proper follow-up with all the transporters for timely arrival for loading.
• To ensure the 'Daily Movement' board is updated promptly based on the plan for the day.
• To update the TMS on daily basis - daily trip / re-delivery trip / waiting chargers / cancellation.
• To verify the export invoice against the permit as prepared by customer and attach it together with the loading.
• Work closely with drivers and transporter to achieve maximum customer satisfaction.
• To report any transport failures and discrepancy during delivery to immediate superior and update them into the DMR.
• To perform any other duties assigned by immediate superiors.

Key Requirements:

• Minimum 1-2 years related experience
• Transport management/ warehousing experience
• Has knowledge in Air and Sea Freight
• Computer literacy
• Planning skills
• Must be able to perform multiple tasks ability to use good judgment in making decision, restructuring priorities and adjusting tasks in dynamic environment
• Good meeting facilitation skills
• Able to communicate and effectively work with employees at all levels of the organization
• Able to work in Shah Alam, Seksyen 23