Finance Operations Administrator

Mission Consultancy Services Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 48,000 - 70,000; Full time

Job summary

Mission Consultancy Services Sdn Bhd in Malaysia is seeking an organized Finance Operations Administrator to support daily financial administration and operational processes. You will manage accounts payable and receivable, bank reconciliations, vendor records, and help with monthly closing and reporting while collaborating with internal teams, vendors, and service providers.

The role requires a Diploma or Bachelor’s in Accounting/Finance, 1–3 years of hands-on experience, and proficiency with

Qualifications

• Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• 1–3 years of hands-on experience in finance operations or admin-finance roles.
• Familiarity with accounting systems and software.

Responsibilities

• Process vendor invoices, payment requests, and intercompany transfers accurately.
• Perform bank reconciliations and daily/monthly cash reconciliations.
• Prepare invoices, manage receivables, and monitor collections.
• Maintain vendor records and procurement paperwork.
• Assist in monthly closing activities and reporting.

Skills

Excel/Sheets

Accounting systems familiarity

Finance operations experience

Education

Diploma or Bachelor's degree in Accounting/Finance/BA

Tools

Xero

QuickBooks

AutoCount

SAP/Oracle

SQL Account

Job description

We are seeking an organized and detail-oriented Finance Operations Administrator to support daily financial administration and operational processes. In this role, you will manage accounts payable and receivable, perform bank reconciliations, maintain vendor records, and streamline office operations. You will serve as a bridge between the finance department, internal teams, vendors, and external partners to ensure compliance, accurate record-keeping, and smooth daily workflows.

Key responsibilities

Process vendor invoices, payment requests, employee expense claims, and intercompany transfers accurately and on time.

Prepare bank transfer requests, handle routine banking operations, and verify supporting documents.

Issue invoices, track customer billing schedules, and follow up on outstanding collections.

Perform daily/monthly bank, payment gateway, and petty cash reconciliations.

Maintain up-to-date physical and digital financial records, contracts, and tax invoices in compliance with statutory requirements (e.g., SST, EPF, SOCSO, LHDN).

Support internal/external audits by gathering required schedules, receipts, and reports.

Manage procurement paperwork, purchase orders (POs), and vendor onboarding documentation.

Liaise with vendors, landlord, utilities, and service providers for routine facility or operational needs.

Assist in monthly closing activities, report generation, and basic data entry into accounting software.

About you

Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

1–3 years of hands-on experience in finance operations, accounts support, or combined admin-finance roles (Fresh graduates with accounting backgrounds are welcome).

Familiarity with accounting systems (e.g., Xero, QuickBooks, SQL Account, AutoCount, or SAP/Oracle).

Intermediate to advanced proficiency in Microsoft Excel / Google Sheets.

High attention to detail, strong numerical accuracy, good time-management skills, and discretion with confidential data.

Proficiency in spoken and written English and Bahasa Malaysia (Mandarin is an advantage for regional vendor communication).

Mission Consultancy Services Sdn Bhd (MCS) was incorporated in Malaysia in 2015 and was awarded MSC pioneer status. We are primarily focused on providing professional and consulting services in Advanced Analytics, Business Intelligence, Data Warehouse Management, Machine Learning, Robotic Automation Process and Virtual Reality. We work with some of the largest Banks and Insurance companies in Malaysia.

Mission Consultancy Services Sdn Bhd (MCS) was incorporated in Malaysia in 2015 and was awarded MSC pioneer status. We are primarily focused on providing professional and consulting services in Advanced Analytics, Business Intelligence, Data Warehouse Management, Machine Learning, Robotic Automation Process and Virtual Reality. We work with some of the largest Banks and Insurance companies in Malaysia.

What can I earn as an Operations Administrator