Finance and Administration Executive

Private Advertiser; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

EPF / SOCSO / PCB

Annual, medical, and hospitalisation"

Parking, lunch, pantry snacks, and AI–

Job summary

Private Advertiser is seeking a reliable Finance and Administration Executive to manage client payments, invoicing, and routine accounting tasks while coordinating daily operations in a dynamic team. The role blends finance duties with administrative responsibilities in a lean startup-like environment.

The ideal candidate holds a diploma or bachelor’s degree in a relevant field, has 1–2 years of experience, and is proficient in Excel/Sheets and basic accounting documentation.

Qualifications

• Fluent in Mandarin and English
• Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or related fields
• 1–2 years of relevant experience in finance administration, accounting support, or office administration
• Basic knowledge of invoicing, payment tracking, and accounting documentation
• Proficient in Microsoft Excel / Google Sheets and office software (e.g., Lark)
• Strong organizational skills and attention to detail
• Responsible, proactive, and able to manage multiple administrative tasks

Responsibilities

• Finance & Payment Administration: Maintain full sets of accounts including general ledger, accounts payable, accounts receivable, and bank reconciliations
• Prepare management accounts and supporting schedules for audit purposes
• Follow up with clients on outstanding payments and maintain accurate payment records
• Issue client invoices and coordinate payments to service providers
• Maintain basic accounting records, payment logs, and supporting documentation
• Support treasury-related activities, including monitoring cash flow and payment schedules
• Administrative & Operational Support: Support corporate compliance matters, including tracking annual return filings for company entities
• Monitor subscription services, corporate email accounts, and software renewals, ensuring timely payments
• Maintain records of important expiry dates and renewal deadlines
• Organize and maintain company documents, records, and filing systems
• Manage the company chop and document handling when required
• Coordinate office supplies procurement and inventory
• Arrange team lunch orders or other office-related arrangements
• Provide general administrative and operational support to the team

Skills

Mandarin

English

Education

Diploma or Bachelor’s degree in Accounting/Finance/Business Administration

Tools

Microsoft Excel

Google Sheets

Lark

Xero

QuickBooks

SQL

Job description

We are a boutique advisory focused exclusively on the financial services, payments, and digital asset space. We support clients—primarily across Asia and Greater China—in obtaining overseas financial licenses and acquiring regulated entities, acting as their outsourced legal and compliance partner.

Our work spans multiple jurisdictions and regulators, and our team operates at the intersection of law, regulation, and fast-moving financial innovation. We are a lean, young team that values clarity, ownership, and practical problem-solving. While team members develop meaningful specialization, we avoid siloed roles—everyone is exposed to the broader regulatory, commercial, and industry context.

Job Summary

We are looking for a reliable and detail-oriented Finance and Administration Executive to support the company’s financial administration and daily operations. This role involves handling client payment follow-ups, coordinating invoices and service provider payments, maintaining full sets of accounts, preparing management accounts for audit, and assisting with general administrative and operational matters.

This position is suitable for someone who enjoys working in an organised environment and is comfortable managing both finance-related tasks and operational coordination in a dynamic team environment.

Key Responsibilities

Finance & Payment Administration

• Maintain full sets of accounts including general ledger, accounts payable, accounts receivable, and bank reconciliations
• Assist in preparing management accounts and supporting schedules for audit purposes
• Follow up with clients on outstanding payments and maintain accurate payment records
• Issue client invoices and coordinate payments to service providers
• Maintain basic accounting records, payment logs, and supporting documentation
• Support the company’s treasury-related activities, including monitoring cash flow and payment schedules

Administrative & Operational Support

• Support corporate compliance matters, including tracking annual return filings for company entities
• Monitor subscription services, corporate email accounts, and software renewals, ensuring timely payments
• Maintain records of important expiry dates and renewal deadlines
• Organize and maintain company documents, records, and filing systems
• Manage the company chop and document handling when required
• Coordinate office supplies procurement and inventory
• Arrange team lunch orders or other office-related arrangements when necessary
• Provide general administrative and operational support to the team

Requirements / Qualifications

• Fluent in Mandarin and English
• Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or related fields
• 1–2 years of relevant experience in finance administration, accounting support, or office administration
• Basic knowledge of invoicing, payment tracking, and accounting documentation
• Proficient in Microsoft Excel / Google Sheets and office software (e.g., Lark)
• Strong organizational skills and attention to detail
• Responsible, proactive, and able to manage multiple administrative tasks

Nice-to-Haves

• Experience with accounting software (e.g., Xero, QuickBooks, SQL, or similar)
• Experience supporting corporate compliance or regulatory filings
• Comfortable working in a small team or startup environment

Why Join Us

• High Growth Industry: Join a rapidly expanding field—global consultancy and digital asset compliance service.
• Clear Career Path: Enjoy a good future career path in the cutting-edge finance and compliance space.
• International Exposure: Gain invaluable international cross-border business exposure, working with global professionals.

Benefits

• EPF / SOCSO / PCB
• Annual, medical, and hospitalisation leave
• Parking, lunch, pantry snacks, and AI/productivity tools subsidy

Work Arrangement

• Working Hours: 10:30 AM – 7:30 PM (Monday to Friday)
• Dress Code: Formal: Monday to Thursday, Smart casual: Friday

Hiring Process

• First-round interview: Introductory discussion for mutual fit and role alignment
• Second-round interview: A task followed by discussion