Senior Finance & Admin Associate

Private Advertiser; Kuala Lumpur; On-site; MYR 58,000 - 84,000; Full time

Benefits offered by this job

EPF / SOCSO / PCB

Annual, medical, and hospitalisation</

Parking, lunch, pantry snacks, and AI/

Tech subsidy: MYR 1,200 phone, MYR 4,0

Job summary

Private Advertiser is seeking a reliable Senior Finance & Admin Associate to support financial administration and daily operations. You will handle client payment follow-ups, coordinate invoices and payments to providers, and prepare management accounts for audit in a dynamic, startup environment.

You will also manage administrative duties, ensure regulatory filings, track renewals, and support the team with general operations.

Qualifications

• Fluent in Mandarin and English.
• Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or related fields.
• 2–3 years of relevant experience in finance administration, accounting support, or office administration.
• Basic knowledge of invoicing, payment tracking, and accounting documentation.
• Proficient in Microsoft Excel / Google Sheets and office software (e.g., Lark).
• Strong organizational skills and attention to detail.
• Responsible, proactive, and able to manage multiple administrative tasks.

Responsibilities

• Finance & Payment Administration: Maintain full sets of accounts including general ledger, accounts payable, accounts receivable, and bank reconciliations; Prepare management accounts and supporting schedules for audit purposes; Follow up with clients on outstanding payments and maintain accurate payment records; Issue client invoices and coordinate payments to service providers; Maintain basic accounting records, payment logs, and supporting documentation; Manage the company's treasury activities.
• Administrative & Operational Support: Track and manage corporate compliance matters, including annual return filings for company entities; Monitor subscription services, corporate email accounts, and software renewals, ensuring timely payments; Maintain records of important expiry dates and renewal deadlines; Organize and maintain company documents, records, and filing systems; Manage the company chop and document handling when required; Coordinate office supplies procurement and inventory; Arrange team lunch orders or other office-related arrangements when necessary; Provide general administrative and operational support to the team.

Skills

Bilingual: Mandarin & English

Strong organizational skills

Education

Accounting/Finance/Business Admin degree

Tools

Microsoft Excel

Google Sheets

Job description

We are a boutique advisory focused exclusively on the financial services, payments, and crypto space. We support clients—primarily across Asia and Greater China—in obtaining overseas financial licenses and acquiring regulated entities, acting as their outsourced legal and compliance partner.

Our work spans multiple jurisdictions and regulators, and our team operates at the intersection of law, regulation, and fast-moving financial innovation. We are a lean, young team that values clarity, ownership, and practical problem-solving. While team members develop meaningful specialization, we avoid siloed roles—everyone is exposed to the broader regulatory, commercial, and industry context.

Job Summary

We are looking for a reliable and detail-oriented Senior Finance & Admin Associate to support the company’s financial administration and daily operations. This role involves handling client payment follow-ups, coordinating invoices and service provider payments, maintaining full sets of accounts, preparing management accounts for audit, and assisting with general administrative and operational matters.

This position is suitable for someone who enjoys working in an organised environment and is comfortable managing both finance-related tasks and operational coordination in a dynamic team environment.

Key Responsibilities

1. Finance & Payment Administration

• Maintain full sets of accounts including general ledger, accounts payable, accounts receivable, and bank reconciliations
• Prepare management accounts and supporting schedules for audit purposes
• Follow up with clients on outstanding payments and maintain accurate payment records
• Issue client invoices and coordinate payments to service providers
• Maintain basic accounting records, payment logs, and supporting documentation
• Manage the company's treasury activities

2. Administrative & Operational Support

• Track and manage corporate compliance matters, including annual return filings for company entities
• Monitor subscription services, corporate email accounts, and software renewals, ensuring timely payments
• Maintain records of important expiry dates and renewal deadlines
• Organize and maintain company documents, records, and filing systems
• Manage the company chop and document handling when required
• Coordinate office supplies procurement and inventory
• Arrange team lunch orders or other office-related arrangements when necessary
• Provide general administrative and operational support to the team

Requirements / Qualifications

• Fluent in Mandarin and English
• Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or related fields
• 2–3 years of relevant experience in finance administration, accounting support, or office administration
• Basic knowledge of invoicing, payment tracking, and accounting documentation
• Proficient in Microsoft Excel / Google Sheets and office software (e.g., Lark)
• Strong organizational skills and attention to detail
• Responsible, proactive, and able to manage multiple administrative tasks

Nice-to-Haves

• Experience with accounting software (e.g., Xero, QuickBooks, SQL, or similar)
• Experience supporting corporate compliance or regulatory filings
• Comfortable working in a small team or startup environment

Why Join Us

• High Growth Industry: Join a rapidly expanding field—global consultancy and digital asset compliance service.
• Clear Career Path: Enjoy a good future career path in the cutting-edge finance and compliance space.
• International Exposure: Gain invaluable international cross-border business exposure, working with global professionals.
• EPF / SOCSO / PCB
• Annual, medical, and hospitalisation leave
• Parking, lunch, pantry snacks, and AI/productivity tools subsidy
• Tech subsidy of MYR 1,200 for phone and MYR 4,000 for laptop

Work Arrangement

Working Hours

10:30 AM – 7:30 PM (Monday to Friday)

Dress Code

• Formal: Monday to Thursday
• Smart casual: Friday

Hiring Process

• CV / Resume submission
• First-round interview: Introductory discussion for mutual fit and role alignment
• Second-round interview: A task followed by discussion