Finance and Admin Executive

Global Electronics Association; Bayan Lepas; On-site; MYR 48,000 - 72,000; Full time

Job summary

Global Electronics Association Malaysia is seeking a Finance and Admin Executive to support daily finance, accounting, administration, and office operations. You will maintain records, coordinate payments, support payroll and compliance, and contribute to training programmes, memberships, events, and HR administration.

The role requires a Bachelor's in accounting/finance or related field, 1–3 years of relevant experience, and proficiency with Excel and accounting software.

Qualifications

• Proficiency in MS Office, especially Excel.
• Familiarity with Malaysian tax and statutory requirements, payroll administration and e-invoicing workflows.
• Experience with HRD Corp training administration is an added advantage.

Responsibilities

• Manage accounts payable and receivable, issue invoices, receipts and credit notes.
• Handle cash and bank reconciliations, petty cash and payment vouchers.
• Maintain organised accounting documentation including invoices, POs and statements.
• Assist with monthly P/L summaries, cash flow reports and basic financial statements.
• Gather documents for audits, tax filings and statutory requirements like LHDN and e-invoicing.
• Liaise with external accountants, auditors, tax agents and banks.
• Prepare quotations and invoices for training, memberships, sponsorships and events.
• Assist with monthly payroll processing and statutory submissions (SOCSO, EPF, EIS, PCB).
• Maintain employee records, leave, attendance and HR administration.
• Coordinate office supplies, mail, couriers and general office upkeep.
• Coordinate trainings, registrations and vendor management.

Skills

Excel proficiency

Accounting software

Attention to detail

English & Bahasa Malaysia comms

Multitasking & time management

Education

Bachelor's Degree in Accounting/Finance/Business Admin

LCCI or equivalent (advantage)

Tools

Microsoft Office

Job description

Based in Bayan Lepas, Penang, the Finance and Admin Executive will support the daily finance, accounting, administration and office operations of Global Electronics Association Malaysia. The role will maintain accurate financial records, coordinate payments and collections, support payroll and compliance processes, and contribute to training programmes, membership activities and events.

Key responsibilities

Manage accounts payable and receivable, including issuing invoices, receipts and credit notes, processing vendor bills, maintaining records, monitoring ageing reports and following up on outstanding payments.

Handle cash and bank reconciliations, manage petty cash, and prepare payment vouchers and supporting documents for cheques, online banking and telegraphic transfers subject to approval.

Maintain organised physical and digital accounting documentation, including invoices, receipts, purchase orders, bank statements and payment records.

Assist with monthly profit and loss summaries, cash flow reports, basic financial statements, expense tracking and budget monitoring.

Gather and organise supporting documents for annual audits, tax filings and Malaysian statutory requirements, including LHDN and e-invoicing processes.

Liaise with external accountants, auditors, tax agents and banks on financial documentation and administrative matters.

Prepare quotations and invoices, and track payments for training programmes, memberships, sponsorships and events.

Assist with monthly payroll processing and SOCSO, EPF, EIS and PCB submissions.

Maintain employee leave balances, leave applications, attendance records, employee claims and employee records, while supporting onboarding and other HR administration.

Manage office supplies, equipment maintenance, incoming and outgoing mail, courier services and general office upkeep.

Collect and compare quotations, issue purchase orders, coordinate deliveries and liaise with external service providers.

Coordinate meetings, draft correspondence, arrange business travel and assist management with ad-hoc operational tasks.

Maintain vendor records, service agreements, renewal schedules and other company documentation.

Support participant registrations, training confirmations, attendance records, certificate coordination, HRD Corp applications and claims.

Coordinate training materials, venues and administrative arrangements with trainers and customers.

Maintain membership records and support event registrations, sponsorship documentation, training programmes, industry activities and events.

Ability to handle confidential information with integrity.

What we're looking for

Bachelor's Degree in Accounting, Finance, Business Administration or a related field.

LCCI or an equivalent qualification is an added advantage.

Preferably 1-3 years of relevant experience in accounting, finance or general administration.

Proficiency in Microsoft Office, particularly Excel, and working knowledge of accounting software.

Familiarity with Malaysian tax and statutory requirements, payroll administration, SST and e-invoicing workflows.

Experience with HRD Corp training administration is an added advantage.

Good written and verbal communication skills in English and Bahasa Malaysia. Additional language skills are an advantage.

Strong attention to detail, numerical accuracy and organisational skills.

Ability to manage multiple tasks and deadlines, work independently, and coordinate effectively with colleagues, customers and service providers.