Finance & Admin Assistant - Billing & Reconciliations

Agensi Pekerjaan Minde Group Sdn Bhd; Johor Bahru; On-site; MYR 30,000 - 48,000; Full time

Job summary

Agensi Pekerjaan Minde Group Sdn Bhd invites applications for an Account Admin Assistant to support finance and admin functions in a busy IT solutions firm in Malaysia.

You will assist accounts payable and receivable, generate invoices, perform data entry, compile reports, help with monthly closings, and provide front desk support.

A diploma in business or accounting and familiarity with accounting software, good communication, and the ability to work independently are preferred.

Qualifications

• Diploma in business or accounting required.
• Familiarity with accounting software and procedures.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Knowledge of general accounting principles.
• Prior experience in an administrative or accounting role is often preferred.

Responsibilities

• Support accounts payable and receivable activities, including invoice handling and preparation of payments.
• Maintain accurate financial records and ledgers using accounting software.
• Perform bank and financial reconciliations to ensure records match statements.
• Prepare and issue billing documents, reports, and related financial paperwork.
• Assist with monthly and annual financial closing processes.
• Ensure timely and precise data entry into accounting and reporting systems.
• Manage and update transactional databases for easy reference and tracking.
• Assist in generating financial statements and periodic reports.
• Provide front desk support including answering calls, managing correspondence, and greeting visitors.
• Handle appointment scheduling and calendar organization.
• Organize and maintain both digital and physical filing systems.
• Draft internal communications such as emails, memos, and basic reports.
• Manage office inventory, supplies, and replenishment activities.
• Assist with travel bookings and processing expense claims.
• Provide general administrative support to the finance department and other teams.
• Support audit preparations and documentation for compliance or tax-related processes.
• Liaise with vendors and clients to resolve payment or account issues.
• Contribute to various ad-hoc tasks and team projects as needed.

Skills

Accounts payable

Accounts receivable

Data entry

Communication skills

Independent worker

Organizational skills

Education

Diploma in business/accounting

Tools

Accounting software

Job description

Agensi Pekerjaan Minde Group Sdn Bhd invites applications for an Account Admin Assistant to support finance and admin functions in a busy IT solutions firm in Malaysia.

You will assist accounts payable and receivable, generate invoices, perform data entry, compile reports, help with monthly closings, and provide front desk support.

A diploma in business or accounting and familiarity with accounting software, good communication, and the ability to work independently are preferred.