Factory Admin & Operations Coordinator

Gano Excel Industries Sdn. Bhd.; Jitra; On-site; MYR 28,000 - 50,000; Full time

Job summary

Gano Excel Industries Sdn Bhd (Malaysia) is seeking an Admin Executive to support the day-to-day administration of its factory. You will oversee and coordinate daily administrative operations, ensuring efficient office management, proper documentation, effective coordination between departments, and compliance with company policies and procedures.

The role involves managing office facilities, mail handling, records, onboarding, and process improvements while ensuring alignment with safety and

Qualifications

• Must have strong communication and problem-solving skills.
• Ability to work independently and as part of a team.
• Experience in an administrative role is preferred.

Responsibilities

• Manage and oversee daily administrative and office operations.
• Ensure the office environment, facilities and equipment are properly maintained.
• Handle incoming and outgoing mail and courier deliveries.
• Monitor office supplies, stationery and inventory, including procurement and stock control.
• Monitor the work of cleaners, office support staff, gardeners and security guards.
• Assist in coordinating and monitoring the operation of the sewage treatment plant.
• Maintain proper filing systems, records and administrative documentation.
• Maintain confidentiality and proper handling of sensitive company information.
• Monitor document expiry dates, licenses, permits and relevant administrative records.
• Help coordinate inspections and prepare documents for Fire and Rescue Dept, DOSH, SPAN and DOE.
• Provide administrative support to senior management and other departments.
• Coordinate meetings, appointments, travel, company events and visitors to the factory.
• Arrange onboarding for new staff once HR confirms start date.
• Ensure administrative activities comply with company policies and procedures.
• Assist in developing and implementing administrative policies and SOPs.
• Identify opportunities to improve administrative processes and cost efficiency.
• Support internal and external audits by providing relevant documentation.

Skills

Communication

Problem-solving

Teamwork

Independent work

Education

Diploma or degree in Business Administration or Management

Job description

Gano Excel Industries Sdn Bhd (Malaysia) is seeking an Admin Executive to support the day-to-day administration of its factory. You will oversee and coordinate daily administrative operations, ensuring efficient office management, proper documentation, effective coordination between departments, and compliance with company policies and procedures.

The role involves managing office facilities, mail handling, records, onboarding, and process improvements while ensuring alignment with safety and