Admin Executive

Gano Excel Industries Sdn. Bhd.; Jitra; On-site; MYR 28,000 - 50,000; Full time

Job summary

Gano Excel Industries Sdn Bhd (Malaysia) is seeking an Admin Executive to support the day-to-day administration of its factory. You will oversee and coordinate daily administrative operations, ensuring efficient office management, proper documentation, effective coordination between departments, and compliance with company policies and procedures.

The role involves managing office facilities, mail handling, records, onboarding, and process improvements while ensuring alignment with safety and

Qualifications

• Must have strong communication and problem-solving skills.
• Ability to work independently and as part of a team.
• Experience in an administrative role is preferred.

Responsibilities

• Manage and oversee daily administrative and office operations.
• Ensure the office environment, facilities and equipment are properly maintained.
• Handle incoming and outgoing mail and courier deliveries.
• Monitor office supplies, stationery and inventory, including procurement and stock control.
• Monitor the work of cleaners, office support staff, gardeners and security guards.
• Assist in coordinating and monitoring the operation of the sewage treatment plant.
• Maintain proper filing systems, records and administrative documentation.
• Maintain confidentiality and proper handling of sensitive company information.
• Monitor document expiry dates, licenses, permits and relevant administrative records.
• Help coordinate inspections and prepare documents for Fire and Rescue Dept, DOSH, SPAN and DOE.
• Provide administrative support to senior management and other departments.
• Coordinate meetings, appointments, travel, company events and visitors to the factory.
• Arrange onboarding for new staff once HR confirms start date.
• Ensure administrative activities comply with company policies and procedures.
• Assist in developing and implementing administrative policies and SOPs.
• Identify opportunities to improve administrative processes and cost efficiency.
• Support internal and external audits by providing relevant documentation.

Skills

Communication

Problem-solving

Teamwork

Independent work

Education

Diploma or degree in Business Administration or Management

Job description

We are looking for an Admin Executive to support the day-to-day administration of our factory. You will oversee and coordinate daily administrative operations, ensuring efficient office management, proper documentation, effective coordination between departments, and compliance with company policies and procedures.

Key Responsibilities

General Administration

• Manage and oversee daily administrative and office operations.
• Ensure the office environment, facilities and equipment is properly maintained.
• Handle incoming and outgoing mail and courier deliveries.
• Monitor office supplies, stationery, and inventory, including procurement and stock control
• Monitor the work of cleaners, office support staff, gardeners, and security guards.
• Assist in coordinating and monitoring the operation of the sewage treatment plant.

Documentation & Record Management

• Maintain proper filing systems, records and administrative documentation.
• Maintain confidentiality and proper handling of sensitive company information.
• Monitor document expiry dates, licenses, permits and relevant administrative records.
• Help coordinate inspections and prepare the required documents for the Fire and Rescue Department, DOSH, SPAN, and DOE.

Management & Departmental Support

• Provide administrative support to senior management and other departments
• Coordinate meetings, appointments, travel arrangements, company events and arrange visitors to the factory.
• Do proper arrangement for new staff once HR confirms a start date.

Compliance & Process Improvement

• Ensure administrative activities comply with company policies and procedures.
• Assist in developing and implementing administrative policies and SOPs.
• Identify opportunities to improve administrative processes and cost efficiency.
• Support internal and external audits by providing relevant documentation.

Requirements

• Diploma or degree in Business Administration, Management, or a related field.
• Prior experience in an administrative role.
• Good communication and problem-solving skills.
• Ability to work independently and as part of a team.
• Able to follow through on assigned duties and adapt to changing priorities.

Hirer responsiveness Salary match Number of applicants

Manufacturing, Transport & Logistics 101-1,000 employees

Product & Services

Gano Excel Industries manufactures a wide range of unique health food products that comprises of beverages, cosmetic, food, food supplement, personal care, skin care, and other fast moving consumer goods.

Gano Excel Industries Sdn Bhd (Malaysia) is a fast growing manufacturing company & is the premier wellness industry dedicated and committed to Ganoderma nutritional immunology. Founded in 2001 in the state of Kedah Darul Aman Malaysia, Gano Excel Industries always stronghold their corporate philosophies & mission by providing unique high quality products to customers globally. With the sustainability development goals and the spirit of team works, Gano Excel Industries constantly develop the best health products, rejects any shortcomings, re-test, re-think and continuously research till the formulation becomes perfect as well as maintains products quality & safety.

Product & Services

Gano Excel Industries manufactures a wide range of unique health food products that comprises of beverages, cosmetic, food, food supplement, personal care, skin care, and other fast moving consumer goods.

What can I earn as an Administration Executive