Facilities Coordinator - Maintenance (Mont Kiara)

Sepadu; Kuala Lumpur; On-site; MYR 48,000 - 60,000; Full time

Job summary

Sepadu in Kuala Lumpur is seeking a Facilities Coordinator (Maintenance) to oversee day-to-day facility operations and routine building maintenance. You will dispatch technicians, manage vendors, and ensure health and safety compliance to provide a safe, efficient work environment.

The role requires 2-4 years in facility maintenance, solid knowledge of building MEP systems, CMMS or ticketing tools, and strong leadership and communication skills. A valid driver’s license is preferred.

Qualifications

• Must have 2–4 years of facility maintenance experience.
• Strong communication and problem-solving skills.
• Willing to travel between sites; full driver’s license preferred.

Responsibilities

• Coordinate daily maintenance tasks and dispatch technicians.
• Oversee site workflows to ensure quality and timely completion.
• Prepare maintenance reports and keep service histories.
• Ensure compliance with safety regulations and building codes.

Skills

Leadership

Delegation

Reporting

Problem-solving

Communication

Travel

Driver's license

Education

Diploma or Degree in Facilities Management / Building Services / Engineering

Tools

CMMS

Ticketing tools

MS Office

Job description

Job Title

Facilities Coordinator (Maintenance)

Report To

Facilities Manager

Department

Facilities Management

Location

Kuala Lumpur

Job Type

Full Time

Job Summary

The Facilities Coordinator (Maintenance) is responsible for overseeing day-to-day facility operations, routine building maintenance, technician dispatch, vendor management, and health & safety compliance. This role ensures a safe, efficient, and well‑maintained physical work environment for all employees and visitors.

Key Responsibilities

Technician Delegation & Site Coordination

• Assign, schedule, and delegate daily maintenance tasks to on-site technicians and maintenance workers.
• Oversee and monitor technician workflows at site to ensure tasks are completed promptly and up to quality standards.
• Act as the primary point of contact for technicians, providing guidance on prioritization and emergency site responses. .

Routine Maintenance & Repairs

• Perform regular inspections of the premises to identify maintenance needs, safety hazards, or equipment malfunctions.
• Coordinate daily repairs and preventive maintenance for HVAC, electrical, plumbing, security systems, and office equipment.
• Respond promptly to facility work requests and maintenance tickets submitted by staff.

Reporting & Paperwork

• Prepare and maintain routine maintenance reports, incident logs, and equipment service histories.
• Process work orders, purchase requisitions, invoices, and service sign-off documentation for completed maintenance tasks.
• Document technician attendance, task completion rates, and performance tracking metrics.

Health, Safety, & Compliance

• Ensure compliance with local building codes, fire safety regulations, and workplace occupational safety standards.
• Assist in organizing emergency evacuation drills and maintaining first-aid stations and safety equipment.

Qualifications

• Diploma or Degree in Facilities Management, Building Services, Engineering, or a related field.
• Minimum 2-4 years of experience in facility maintenance or a related role.
• Basic understanding of building MEP systems (Mechanical, Electrical, Plumbing) and workplace safety standards.
• Familiarity with Computerized Maintenance Management Systems (CMMS) or ticketing tools, alongside MS Office.
• Strong leadership, task delegation, written reporting, problem-solving, and communication skills.
• Willing to travel frequently between different sites.
• Possess a valid driver’s license and own transport (preferred).