Facilities Coordinator - Maintenance (Mont Kiara)

Sepadu Group; Kuala Lumpur; On-site; MYR 45,000 - 75,000; Full time

Job summary

Sepadu Group seeks a Facilities Coordinator (Maintenance) to oversee day-to-day facility operations and routine building maintenance in Kuala Lumpur. The role involves technician dispatch, vendor management, and ensuring a safe, efficient work environment for staff and visitors.

You will coordinate maintenance tasks, monitor technician workloads, and report on performance and safety. A Diploma or Degree in a related field with 2–4 years of experience and CMMS familiarity is preferred.

Qualifications

• Diploma or degree in Facilities Management, Building Services, Engineering or related field.
• 2–4 years of facility maintenance experience.
• Familiarity with CMMS or ticketing tools and MS Office.
• Strong leadership, delegation, reporting and communication skills.

Responsibilities

• Delegate and schedule daily maintenance tasks to on-site technicians and maintenance workers.
• Coordinate routine maintenance and repairs for HVAC, electrical, plumbing, security systems and office equipment.
• Prepare maintenance reports, incident logs and service histories; process work orders and invoices.
• Ensure health, safety, and compliance with local regulations; assist in drills and safety equipment management.

Skills

Leadership

Delegation

Reporting

Problem solving

Communication

Education

Diploma or Degree in Facilities Management, Building Services, Engineering

Tools

CMMS

Ticketing tools

MS Office

Job description

Job Title: Facilities Coordinator (Maintenance)
Report To: Facilities Manager
Department: Facilities Management
Location: Kuala Lumpur
Job Type: Full Time

Job Summary:

The Facilities Coordinator (Maintenance) is responsible for overseeing day-to-day facility operations, routine building maintenance, technician dispatch, vendor management, and health & safety compliance. This role ensures a safe, efficient, and well-maintained physical work environment for all employees and visitors.

Key Responsibilities:

Technician Delegation & Site Coordination:

• Assign, schedule, and delegate daily maintenance tasks to on-site technicians and maintenance workers.
• Oversee and monitor technician workflows at site to ensure tasks are completed promptly and up to quality standards.
• Act as the primary point of contact for technicians, providing guidance on prioritization and emergency site responses. .

Routine Maintenance & Repairs:

• Perform regular inspections of the premises to identify maintenance needs, safety hazards, or equipment malfunctions.
• Coordinate daily repairs and preventive maintenance for HVAC, electrical, plumbing, security systems, and office equipment.
• Respond promptly to facility work requests and maintenance tickets submitted by staff.

Reporting & Paperwork:

• Prepare and maintain routine maintenance reports, incident logs, and equipment service histories.
• Process work orders, purchase requisitions, invoices, and service sign-off documentation for completed maintenance tasks.
• Document technician attendance, task completion rates, and performance tracking metrics.

Health, Safety, & Compliance

• Ensure compliance with local building codes, fire safety regulations, and workplace occupational safety standards.
• Assist in organizing emergency evacuation drills and maintaining first-aid stations and safety equipment.

Qualifications:

• Diploma or Degree in Facilities Management, Building Services, Engineering, or a related field.
• Minimum 2-4 years of experience in facility maintenance or a related role.
• Basic understanding of building MEP systems (Mechanical, Electrical, Plumbing) and workplace safety standards.
• Familiarity with Computerized Maintenance Management Systems (CMMS) or ticketing tools, alongside MS Office.
• Strong leadership, task delegation, written reporting, problem-solving, and communication skills.
• Willing to travel frequently between different sites.
• Possess a valid driver’s license and own transport (preferred).