Facility Management Assistant / Associate

RAILWAY ASSETS HOLDING SDN. BHD.; Kuala Lumpur; On-site; MYR 29,000 - 42,000; Full time

Job summary

RAILWAY ASSETS HOLDING SDN. BHD. is seeking a Facilities Management Assistant/Associate to support the Facility Executive with coordinating operations and administrative tasks. The role involves site monitoring, data entry, and documenting activities to ensure efficient service delivery.

You will help manage complaints, assist in on-site investigations, schedule maintenance, and liaise with contractors to stay aligned with project timelines. Strong English and Bahasa Malaysia are required.

Qualifications

• Certificate or Diploma in mechanical, electrical, civil engineering or related technical field.

Responsibilities

• Coordinate operational and administrative activities, including documentation, report preparation, and data entry.

Skills

English

Bahasa Malaysia

Communication

Interpersonal skills

Problem-solving

Education

Certificate or Diploma in Mechanical Engineering

Certificate or Diploma in Electrical Engineering

Certificate or Diploma in Civil Engineering

Tools

Microsoft Word

Excel

Job description

Facility Management Assistant / Associate

Job Title:
Facilities Management Assistant / Associate

Key Responsibilities:

Assist the Facility Executive in coordinating operational and administrative activities, including documentation, report preparation, and data entry.

Support in evaluating the condition and performance of facilities through site monitoring, inspections, and activity tracking.

Manage complaints, incident reports, and assist in conducting on-site investigations for resolution.

Help in preparing for and attending meetings related to the facilities department, including note-taking and follow-ups.

Monitor contractor work progress and liaise with relevant personnel, ensuring timely updates and compliance with project timelines.

Assist in both administrative and technical tasks, including scheduling maintenance, managing service requests, and updating facility records.

Perform basic technical tasks like troubleshooting equipment, handling minor repairs, and overseeing the operational management of hard and soft facilities
(custodial, maintenance, HVAC, etc.).

Qualification:

Certificate Diploma in Mechanical, Electrical, Civil Engineering, or related
technical fields.

1-3 years of experience in facilities management or a related field.

Proficient in both written and spoken English and Bahasa Malaysia.

Ability to work independently while managing multiple tasks and priorities.

Possesses strong service ethic, pro-active, can-do attitude, and problem-solving skills.

Effective communication, interpersonal, and people management skills

Competent in Microsoft Word and Excel.