Executive Secretary & Office Operations Lead

Malaysian Communications and Multimedia Commission; Cyberjaya; On-site; MYR 33,000 - 56,000; Full time

Job summary

Malaysian Communications and Multimedia Commission is seeking a Secretary to provide administrative and clerical support to ensure the smooth operation of the office in Cyberjaya. You will manage communications, scheduling, and records, serving as a key point of contact for internal and external stakeholders.

The role requires a Diploma in Administration or related field, strong organizational and communication skills, and the ability to handle confidential information with discretion.

Qualifications

• Minimum Diploma in Administration, Business Management or related field with CGPA ≥ 3.00.
• Proven experience as Secretary/Administrative Assistant or similar role.
• Fresh graduates are welcome to apply.
• Office management and administration.
• Communication skills.
• IT and software proficiency.
• Time and task management.
• Event and meeting coordination.
• Data management.
• Multitasking and adaptability.
• Organization and planning.
• Problem solving.
• Adaptability and flexibility.
• Professionalism.
• Interpersonal skills.
• Customer focus.

Responsibilities

• Manage correspondence (emails, calls, letters).
• Draft, format, and proofread documents, reports, and presentations.
• Maintain filing systems (digital and physical).
• Manage calendars and schedule meetings.
• Coordinate travel arrangements and itineraries.
• Organize events, meetings, and conferences.
• Serve as primary point of contact for inquiries.
• Relay messages and distribute information promptly.
• Communicate with staff, clients, vendors.
• Monitor and order office supplies.
• Assist with office equipment and repairs.
• Support implementation of policies and procedures.
• Maintain confidential records and handle sensitive information.
• Prepare and manage documentation including reports and minutes.
• Ensure compliance with data protection regulations.
• Assist with special projects as directed by management.

Skills

Office management

Communication skills

Time management

Multitasking

Organization

Problem solving

Interpersonal skills

Customer focus

Adaptability

Education

Diploma in Administration/Business Management or related field

Tools

Microsoft Office

IT proficiency

Job description

Malaysian Communications and Multimedia Commission is seeking a Secretary to provide administrative and clerical support to ensure the smooth operation of the office in Cyberjaya. You will manage communications, scheduling, and records, serving as a key point of contact for internal and external stakeholders.

The role requires a Diploma in Administration or related field, strong organizational and communication skills, and the ability to handle confidential information with discretion.