Strategic Admin Executive & Operations Lead

The Advertiser; Cyberjaya; On-site; MYR 33,000 - 47,000; Full time

Job summary

The Advertiser is seeking an Administration Executive for our Cyberjaya office. The role involves managing daily administrative tasks, organizing and maintaining company documents, handling correspondence, and supporting management and project teams.

You will coordinate meetings, assist with tenders and submissions, and ensure accurate filing and document control. This position also covers procurement, HR admin, and ad-hoc duties as required.

Responsibilities

• Manage daily administrative tasks and ensure smooth office operations.
• Prepare, organize, maintain and update company documents, records and files.
• Handle incoming and outgoing correspondence, emails, letters and other official documents.
• Prepare reports, minutes of meetings, memos, letters and other administrative documents.
• Coordinate meetings, appointments and internal activities as required.
• Assist in coordinating with clients, consultants, contractors, suppliers and relevant authorities when required.
• Provide administrative and documentation support to the management and project teams.
• Assist in preparing and compiling documents for project, tender and submission purposes.
• Monitor and follow up on pending documents, submissions and administrative matters.
• Maintain proper filing systems, both physical and digital.
• Assist with procurement, office supplies, stationery and other general office requirements.
• Support HR-related administrative matters such as staff records, attendance, leave and other documentation.
• Perform any other administrative duties or tasks assigned by the management from time to time.

Job description

The Advertiser is seeking an Administration Executive for our Cyberjaya office. The role involves managing daily administrative tasks, organizing and maintaining company documents, handling correspondence, and supporting management and project teams.

You will coordinate meetings, assist with tenders and submissions, and ensure accurate filing and document control. This position also covers procurement, HR admin, and ad-hoc duties as required.