Executive Secretary & Administration Lead

Beibu Gulf Holding (Malaysia) Sdn. Bhd.; Kuala Lumpur; On-site; MYR 67,000 - 89,000; Full time

Job summary

Beibu Gulf Holding (Malaysia) Sdn. Bhd. in Kuala Lumpur seeks a General Secretary & Administration Officer to manage daily secretarial and administrative logistics, filing, meetings, and archives administration.

The role requires a Bachelor's degree and at least 3 years in secretarial/administrative roles, with Mandarin fluency preferred for communications and strong English reading/writing. You will coordinate across departments, craft documents, and support external liaison with discretion.

Qualifications

• Bachelor's degree or above.
• Minimum 3 years of secretarial/administrative experience.
• Mandarin fluency preferred for internal/external communications.
• Capable of business reading, writing and communication in English.
• Strong communication and coordination skills.
• Skilled in document drafting, archive management and meeting organization.
• Able to handle multiple tasks concurrently.
• Meticulous with confidentiality and service orientation.
• Able to work under pressure.

Responsibilities

• Daily secretarial and administrative logistics work.
• Document sorting and filing.
• Meeting arrangement.
• Full-process administration of company archives.
• External liaison and coordination.
• Cross-departmental communication and information transmission.
• Task supervision and document compilation.

Skills

Mandarin

English communication

Communication

Document drafting

Archive management

Meeting organization

Multitasking

Confidentiality

Education

Bachelor's degree or above

Job description

Beibu Gulf Holding (Malaysia) Sdn. Bhd. in Kuala Lumpur seeks a General Secretary & Administration Officer to manage daily secretarial and administrative logistics, filing, meetings, and archives administration.

The role requires a Bachelor's degree and at least 3 years in secretarial/administrative roles, with Mandarin fluency preferred for communications and strong English reading/writing. You will coordinate across departments, craft documents, and support external liaison with discretion.