EXECUTIVE, SECRETARY & ADMIN

Senibong Cove Development Sdn Bhd; Johor Bahru; On-site; MYR 39,000 - 58,000; Full time

Job summary

WM Senibong Group is seeking a competent and self-driven candidate for a secretarial and administrative support role in Johor Bahru. You will organize meetings, manage calendars, and prepare minutes while maintaining meticulous filing and confidentiality.

Responsibilities include arranging travel, drafting documents, and coordinating with internal and external stakeholders. Requires 3–5 years' related experience and strong English/Bahasa Malaysia communication skills.

Qualifications

• Possess at least a Certificate, Diploma, or Degree in Business Studies, Business Administration, or related fields.
• Holding a Professional Secretarial Certificate is an added advantage.
• Minimum 3–5 years of working experience in a related field.

Responsibilities

• Organise, schedule meetings and record minutes during meetings.
• Manage calendar including appointments, meetings, or events.
• Maintain systematic filing systems and retrieve documents quickly.
• Assist Management with day-to-day administrative and operational matters.
• Arrange travel including car rental, flights, accommodation, and related bookings.
• Draft letters, reports, presentations, and proposals as required.
• Communicate with internal and external parties at all levels.
• Handle general office administration and ad-hoc duties as assigned.
• Maintain confidentiality and complete tasks expeditiously.

Skills

English proficiency

Bahasa Malaysia

Education

Business Studies/Business Administration certificate/diploma/degree

Professional Secretarial Certificate

Job description

Secretarial and administrative support with Highly Confidential.

To organize, schedule meetings and activities and record minutes during meetings.

To keep and track calendar managements in order including scheduling appointments, meetings, or events.

To maintain systematic filing systems and safekeeping of all documentation, collect, assemble, and organize all documentation for easy access and retrieval.

To assist the Management in overseeing and handling the day-to-day administrative and operational matters, especially in the tracking of deadlines and follow-up with the respective teams.

To prepare and arrange travelling arrangements including car rental, flight ticket, accommodation booking, and others related where necessary.

To draft and prepare letters, reports, presentation materials and proposals as per required if any.

To communicate and participate with all levels regularly including internal, external parties on various tasks and activities.

Responsible for office general administration arrangement

To undertake other special assignments, ad-hoc functions and related duties specified by the management as and when required.

Maintain absolute confidentiality and handle all tasks given expeditiously.

Required Qualifications/Skills:

Possess at least a Certificate, Diploma, or Degree in Business Studies, Business Administration, or other related fields. Holding a Professional Secretarial Certificate is an added advantage.

Candidate with the relevant work experience in a similar field is preferred. Minimum 3-5 years of working experience in the related field is required for this position.

Possess good interpersonal, good communication skills in both English, Bahasa Malaysia. Other language is highly advantageous (written and spoken).

Pleasant personality with a positive working attitude.

Capable of handling multiple demands, well-organized, detail-oriented, and able to meet deadlines consistently.

5 Working Days (Monday to Friday / 0830am - 1730pm)

You could be a part of the WM Senibong Group whether you are looking to enhance your career journey by shaping the skylines of southern Malaysia or to showcase and contribute your expertise as part of a team of visionary placemakers.

WM Senibong , Winners of multiple real estate industry awards

SENIBONG COVE - Abundant in natural beauty and situated across the Johor Strait , represents a new era of living in the burgeoning Johor Bahru region.

CREST@AUSTIN - Spanning residential, retail, commercial and F&B. Convergence point of luxury, convenience, work and lifestyle.

THE KEWS - A green oasis spread across 270 acres, a new benchmark in luxury living. Complement the surrounding natural beauty, raising the benchmark for luxury living in Johor Bahru.

CENTENNIAL PARCVISTA - Visionary development (To be unveiled in 2026)

We would like to invite competent, qualified, dynamic and self-driven candidates to join our team!

WM Senibong , Winners of multiple real estate industry awards

SENIBONG COVE - Abundant in natural beauty and situated across the Johor Strait , represents a new era of living in the burgeoning Johor Bahru region.

CREST@AUSTIN - Spanning residential, retail, commercial and F&B. Convergence point of luxury, convenience, work and lifestyle.

THE KEWS - A green oasis spread across 270 acres, a new benchmark in luxury living. Complement the surrounding natural beauty, raising the benchmark for luxury living in Johor Bahru.

CENTENNIAL PARCVISTA - Visionary development (To be unveiled in 2026)

We would like to invite competent, qualified, dynamic and self-driven candidates to join our team!