Secretary To Group Managing Director

Bcb Berhad; Kluang; On-site; MYR 30,000 - 48,000; Full time

Benefits offered by this job

Competitive remuneration

Career development opportunities

Equal opportunities employer

Job summary

Bcb Berhad is seeking a dedicated Secretary in Kluang, Johor, to provide comprehensive administrative and secretarial support to senior management. This is a full-time role requiring meticulous attention to detail and the ability to manage multiple priorities in a fast-paced environment.

You will coordinate schedules, prepare documents, handle communications, arrange meetings and travel, and support daily office operations while maintaining confidentiality.

Qualifications

• Proven experience as Secretary or in a similar administrative/secretarial role.
• Construction/Engineering/Architectural background will be an advantage.
• Excellent organisational and time management skills with the ability to prioritise multiple tasks.
• Strong written and verbal communication in English; Malay proficiency is advantageous.

Responsibilities

• Manage director's schedules, diaries and appointments.
• Prepare and distribute correspondence, reports, and meeting minutes.
• Handle mail, emails and phone communications professionally.
• Arrange meetings, conferences and travel arrangements.
• Maintain filing systems and records for easy retrieval.
• Provide general administrative support to departments and staff.
• Prepare financial documents, expense reports and invoices as directed.
• Greet visitors and ensure professional reception.
• Assist with event planning and coordination as required.
• Support daily office operations.

Skills

Secretarial experience

MS Office

English proficiency

Malay proficiency

Organisational skills

Time management

Tools

Microsoft Office Suite

Job description

About the role

We are seeking a dedicated and organised Secretary to join Bcb Berhad in Kluang, Johor. This is a full-time position that plays a vital role in ensuring the smooth operation of our office environment. As Secretary, you will provide comprehensive administrative and secretarial support to senior management and various departments, contributing significantly to the efficiency and productivity of our organisation. This role requires someone who is detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced business setting.

What you'll be doing

Managing and organising the schedules, diaries and appointments for director

Preparing and distributing correspondence, reports, meeting minutes and other business documents

Handling incoming and outgoing mail, emails and telephone communications professionally

Arranging and coordinating meetings, conferences and travel arrangements as required

Maintaining and updating filing systems, databases and records to ensure easy retrieval of information

Providing general administrative support to various departments and staff members

Preparing financial documents, expense reports and invoices as directed

Greeting visitors and ensuring they are received professionally and courteously

Assisting with event planning and coordination when required

Supporting the office with other administrative tasks as needed to ensure smooth daily operations

What we're looking for

Proven experience working as a Secretary or in a similar administrative and secretarial role

With Construction / Engineering / Architectural background will be an advantage

Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively

Strong written and verbal communication skills in English, with proficiency in Malay being advantageous

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant computer applications

High level of discretion and the ability to maintain confidentiality

Professional demeanour with a courteous and helpful approach to all interactions

Attention to detail and commitment to accuracy in all work

Ability to work independently and as part of a team in a collaborative environment

Problem-solving skills and initiative in finding solutions to administrative challenges

What we offer

At Bcb Berhad, we are committed to creating a supportive and professional workplace where our employees can thrive. We offer competitive remuneration packages and a range of benefits designed to support your wellbeing and career development. We believe in fostering a positive work culture that values dedication, integrity and teamwork. As part of our team, you will have the opportunity to work with a diverse group of professionals and contribute to a dynamic organisation. We are an equal opportunities employer and welcome applications from all suitable candidates. We encourage you to discuss any specific requirements or adjustments you may need during the recruitment process.

We are an established listed company involved in property development and construction activities with offices in Kluang, Johor Bahru, Batu Pahat, Kota Kemuning and Kuala Lumpur. We are seeking for qualified candidates to fill in the following positions:-