EXECUTIVE, SALES ADMINISTRATION

Fraser & Neave (F&N); Malacca City; On-site; MYR 36,000 - 72,000; Full time

Benefits offered by this job

Health coverage

Medical insurance

Learning & development

Flexible working arrangements

Competitive remuneration

Performance incentives

Job summary

Fraser & Neave (F&N) in Malaysia seeks an energetic administrator to support the Sales Department with daily operations, data entry, and documentation. You will craft reports, manage records, and help prepare presentations and meeting materials.

The role requires 1–3 years in administrative or sales support, FMCG exposure is a plus, and strong MS Office skills are essential for success in a fast-paced environment.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Management, or related field.
• Minimum 1–3 years of administrative or sales support experience.
• Experience in FMCG or sales administration will be an advantage.

Responsibilities

• Provide day-to-day administrative support to the Sales Department.
• Prepare and maintain sales documents, reports, and records.
• Manage filing systems and ensure proper documentation of sales activities.
• Assist in preparing sales presentations, proposals, and meeting materials.
• Coordinate with Finance, Supply Chain, Marketing, and Customer Service.
• Assist the sales team in processing sales orders and tracking status.
• Support the coordination of promotions, campaigns, and product launches.
• Arrange meetings, prepare agendas, and record meeting minutes.

Skills

Administrative support

Sales support

Data management

Documentation

Microsoft Office

Education

Diploma or Bachelor's degree

Tools

MS Office

Job description

Join F&N, a dynamic Asian conglomerate known for iconic brands like 100plus. Be part of our growth journey in food and beverages. Embrace innovation and sustainability, bringing your skills in marketing, operations, or strategic management to make a meaningful impact. Shape the future of consumer goods with us!

This role provides administrative and operational support to the Sales Department to ensure smooth coordination of sales activities, accurate documentation, and timely reporting. The role supports the sales team in managing data, preparing reports, coordinating internal processes, and ensuring efficient day-to-day operations.

Key Responsibilities

Administrative Support

Provide day-to-day administrative support to the Sales Department.

Prepare and maintain sales documents, reports, and records.

Manage filing systems and ensure proper documentation of sales activities.

Assist in preparing sales presentations, proposals, and meeting materials.

Coordinate with internal departments such as Finance, Supply Chain, Marketing, and Customer Service.

Assist the sales team in processing sales orders and following up on order status.

Support the coordination of promotions, campaigns, and product launches.

Arrange meetings, prepare agendas, and record meeting minutes when required.

Reporting & Data Management

Compile and analyse sales data for management reporting.

Prepare periodic sales reports, dashboards, and updates.

Maintain accurate sales databases and trackers.

Operational Support

Monitor and track sales documentation, contracts, and agreements.

Assist in managing pricing updates and trade documentation.

Support the sales team in coordinating with distributors, customers, and partners.

Compliance & Process Management

Ensure adherence to company policies, SOPs, and documentation standards.

Assist in audit preparation by providing relevant documentation when required.

Support continuous improvement in administrative processes.

What you bring?

Diploma or Bachelor’s Degree in Business Administration, Management, or related field.

Minimum 1–3 years of administrative or sales support experience.

Experience in FMCG or sales administration will be an advantage.

Proficient in Microsoft Office (Excel, Word, PowerPoint).

Strong organisational and coordination skills.

Good communication and interpersonal skills.

Able to multitask and work in a fast-paced environment.

What we offer?

Health & Wellness: Health care coverage designed for the mind and body

Comprehensive medical, insurance, or social security coverage

Engaging activities and recognition programs

Strong learning and development plans for your career growth

Flexible working arrangements

Attractive remuneration, great perks, and performance incentives