Executive, Reward & HR Operations (HR Analytics)

Private Advertiser; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Private Advertiser in Kuala Lumpur is seeking an Executive, Reward & HR Operations (HR Analytics) who enjoys data, problem solving and process improvement. The role will initially focus on payroll processing and day-to-day HR operations, with opportunities to develop skills in HR systems, data analysis and process improvement.

We welcome candidates from HR, IT, Engineering, Finance, Business Analytics and related backgrounds.

Qualifications

• Bachelor's degree in HR, IT, engineering, finance or analytics.
• 1–3 years of working experience encouraged; diverse backgrounds welcome.
• Willing to undertake hands-on payroll processing and HR operations as initial focus.
• Strong interest in data analysis, logical thinking, problem-solving and continuous learning.
• Proficiency in Excel; knowledge of HR systems or Power BI is a plus; knowledge of Malaysian payroll and labour laws preferred.

Responsibilities

• Payroll Administration: Process monthly payroll for Executive level and above; verify payroll for Non-Executive staff; ensure statutory contributions are paid.
• HR Administration & Operations: Prepare employment letters; maintain confidential records; handle HR inquiries; prepare headcount and cost reports.
• HR Policies & Employee Support: Assist in reviewing/maintaining HR policies; provide guidance on HR matters; ensure compliance with labour laws.
• Employee Benefits: Administer medical benefits and insurance; support SOCSO claims and renewal exercises.
• Rewards & Reporting: Support annual salary reviews and bonus exercises; prepare HR reports for management and authorities.
• HR Systems & Process Improvement: Support HR system enhancements; analyze data; identify trends; propose improvements and automation opportunities.

Skills

Data analysis

Analytical thinking

Communication skills

Education

Bachelor's Degree in HR/IT/Engineering/Finance/Analytics

Tools

Microsoft Excel

Power BI

Job description

Executive, Reward & HR Operations (HR Analytics)

Are you someone who enjoys working with data, solving problems and improving processes?

We are looking for a proactive and detail-oriented individual to join our Rewards & HR Operations team. The role will initially focus on payroll processing and day-to-day HR operations, with opportunities to progressively develop skills in HR systems, data analysis and process improvement.

We welcome candidates from Human Resources, IT, Engineering, Finance, Business Analytics and other relevant backgrounds. Experience in HR analytics, data analysis or system improvement is an advantage. However, candidates without prior experience in these areas are also encouraged to apply if they have a strong interest in analytical work, problem-solving and continuous learning. Training will be provided to suitable candidates.

Key Responsibilities

1. Payroll Administration

Process monthly payroll for Executive-level employees and above, and verify payroll prepared by HR teams for Non-Executive employees.

Ensure timely submission and payment of EPF, SOCSO, EIS, PCB and other statutory contributions.

Prepare payroll reports, including General Ledger (GL) and Cost Centre reports for Finance.

Handle payroll enquiries and coordinate with payroll vendors to resolve payroll-related issues.

2. HR Administration & Operations

Prepare employment letters and other HR-related documents.

Maintain accurate employee records and personal files with strict confidentiality.

Handle employee enquiries relating to leave, attendance, payroll and other HR matters.

Prepare HR reports on headcount, labour costs and employee data.

3. HR Policies & Employee Support

Assist in reviewing and maintaining HR policies and procedures.

Provide guidance on HR policies and employment-related matters.

Support compliance with labour laws and company policies.

4. Employee Benefits

Assist in administering employee medical benefits and insurance programmes.

Support outpatient claims, guarantee letters and SOCSO claims.

Assist with annual insurance renewal exercises.

5. Rewards & Reporting

Support annual salary review and bonus exercises.

Prepare HR reports for Management and relevant government authorities.

Assist with compensation-related analysis and reporting as required.

6. HR Systems & Process Improvement

Support HR system enhancements and data accuracy.

Analyse data, identify trends and investigate issues.

Recommend practical solutions to improve HR processes and operational efficiency.

Identify opportunities for system automation and process improvement.

Perform other duties and projects assigned by Management.

Requirements

Bachelor's Degree in Human Resources, IT, Engineering, Finance, Business Analytics or a related discipline.

Minimum 1-3 years of working experience. Candidates from different professional backgrounds are welcome.

Willing to undertake hands‑on payroll processing and HR operations as the initial focus of the role.

Strong interest in data analysis, logical thinking, problem‑solving and continuous learning.

Proficient in Microsoft Excel; experience with HR systems, Power BI, data analytics or programming is an advantage.

Knowledge of Malaysian payroll, statutory requirements (EPF, SOCSO, EIS and PCB) and labour legislation is preferred.

Detail‑oriented, proactive and able to handle confidential information professionally.

Good communication skills and ability to work with different stakeholders.

What You Can Expect

Gain hands‑on experience in payroll, rewards and HR operations.

Develop knowledge of HR systems, data analysis and process improvement.

Learn to identify operational issues, analyse data and recommend practical solutions.

Work with different stakeholders and build a broader understanding of HR and business operations.