Regional Payroll Specialist

KUKA Robot Automation (Malaysia) Sdn Bhd; Subang Jaya; On-site; MYR 72,000 - 110,000; Full time

Job summary

KUKA Robot Automation (Malaysia) Sdn Bhd is seeking a Regional Payroll Specialist to support payroll operations across Malaysia, Indonesia, and Thailand. You will coordinate payroll inputs, manage lifecycle transactions, and maintain HR data accuracy while ensuring statutory compliance and timely payroll execution.

This role offers exposure to a Shared Services environment and collaboration with HR Business Partners, payroll vendors, and regional stakeholders across multiple countries.

Qualifications

• Bachelor's degree in HR, business, accounting or related discipline.
• Minimum 3 years in Payroll, HR operations, or Shared Services.
• Experience with Malaysia, Indonesia and/or Thailand payroll is highly preferred.
• Strong knowledge of payroll processes and statutory contributions.
• Experience using HRIS, payroll systems, and employee databases.
• Excellent Excel skills and proficiency with MS Office.

Responsibilities

• Coordinate payroll inputs across Malaysia, Indonesia, and Thailand within timelines.
• Collect, validate, and consolidate payroll information (new hires, resignations, adjustments, allowances, deductions, overtime, claims).
• Perform payroll audits and pre-payroll checks for data accuracy.
• Resolve payroll discrepancies and handle employee inquiries promptly.
• Support payroll vendors and internal stakeholders during processing and month-end activities.
• Maintain and update employee master data in HR systems.
• Ensure compliance with local labor regulations and company policies.

Skills

Excel proficiency

Stakeholder management

Analytical skills

Attention to detail

Communication

Education

Bachelor's Degree in HR/Business/Accounting

Tools

HRIS

Payroll systems

Microsoft Office

Job description

We are seeking a detail-oriented and service-focused Regional Payroll Specialist to support payroll operations across Malaysia, Indonesia, and Thailand.

In this role, you will be responsible for coordinating payroll inputs, managing employee lifecycle transactions, maintaining HR data accuracy, ensuring statutory compliance, and supporting payroll processing activities across multiple countries. You will work closely with HR Business Partners, payroll vendors, and regional stakeholders to ensure accurate and timely payroll execution while delivering a high standard of employee support.

This is an excellent opportunity for HR and payroll professionals looking to gain regional exposure within a Shared Services environment.

Key Responsibilities

Payroll Administration & Processing

Coordinate payroll activities across Malaysia, Indonesia, and Thailand, ensuring payroll inputs are complete, accurate, and submitted within established timelines.

Collect, validate, and consolidate payroll-related information, including new hires, resignations, salary adjustments, allowances, deductions, overtime, and employee claims.

Perform payroll audits and pre-payroll checks to ensure data accuracy prior to payroll processing.

Investigate and resolve payroll discrepancies, employee inquiries, and data inconsistencies promptly and professionally.

Support payroll vendors and internal stakeholders during payroll processing and month-end payroll activities.

Employee Lifecycle Administration

Prepare and maintain employee lifecycle documents including employment contracts, confirmation letters, promotion letters, transfer letters, employment certificates, and other HR correspondence.

Process employee movements such as promotions, transfers, organizational changes, leave updates, and employment status changes.

Coordinate onboarding and offboarding activities, including documentation, system updates, and employee record maintenance.

HR Data & Systems Management

Maintain accurate employee master data within HR systems and ensure data integrity across payroll and HR platforms.

Review and validate employee data changes in accordance with established controls and service level agreements.

Conduct regular data audits and support continuous improvement of HR data management processes.

Compliance & Benefits Administration

Ensure payroll and employee records comply with local labor regulations, statutory requirements, and company policies.

Support the administration of statutory contributions, employee benefits, tax-related records, and regulatory reporting requirements.

Maintain proper documentation and records in accordance with audit and compliance standards.

Reporting & Process Improvement

Generate recurring and ad-hoc payroll reports, HR analytics, dashboards, and employee data reports for management and stakeholders.

Support payroll reconciliations and payroll-related reporting activities.

Identify opportunities to improve payroll, HR administration, and HRIS processes through automation, standardization, and operational excellence initiatives.

Stakeholder Management

Collaborate closely with HR Business Partners, Talent Acquisition teams, payroll vendors, finance teams, and regional stakeholders to ensure seamless employee support and service delivery.

Serve as a key point of contact for payroll-related queries and employee administration matters.

What We're Looking For

Bachelor's Degree in Human Resources, Business Administration, Accounting, Finance, or a related discipline.

Minimum 3 years of experience in Payroll, HR Operations, HR Shared Services, or Employee Administration.

Experience supporting Malaysia, Indonesia, and/or Thailand payroll is highly preferred.

Good knowledge of payroll processes, statutory contributions, labor regulations, and employment administration.

Experience working with HRIS, payroll systems, and employee databases.

Strong Microsoft Excel skills and proficiency in Microsoft Office applications.

High attention to detail with strong analytical and problem-solving capabilities.

Strong organizational skills with the ability to manage multiple priorities and deadlines.

Excellent communication and stakeholder management skills.

Professional, customer-oriented, and capable of handling confidential information with integrity.