Executive Personal Assistant to Senior Leaders

BUMI GEMILANG OILS SDN BHD; Port Klang; On-site; MYR 45,000 - 78,000; Full time

Benefits offered by this job

Competitive salary

Medical claim

Career development

Work-life balance

Dynamic culture

Job summary

BUMI GEMILANG OILS SDN BHD in Port Klang, Selangor invites applications for a dedicated Personal Assistant to support senior management, manage calendars, travel and day-to-day operations with precision and professionalism. The ideal candidate has proven PA or EA experience, strong organisational skills, and excellent English and Bahasa Malaysia communication.

Proficiency in MS Office is required; you will handle confidential information and coordinate cross‑departmental tasks.

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant or similar secretarial role within a professional environment.
• Excellent interpersonal skills and ability to work effectively with individuals at all levels.
• Excellent written and verbal communication skills in English and Bahasa Malaysia.
• Proficiency in Microsoft Office Suite and other relevant software.
• Strong organisational and time management skills with the ability to prioritise multiple tasks.

Responsibilities

• Managing executive calendars, scheduling meetings, appointments and travel arrangements.
• Preparing and coordinating meeting agendas, taking minutes and following up on action items.
• Handling incoming and outgoing correspondence, emails and telephone communications with discretion.
• Maintaining confidential files and records, ensuring information security and data protection compliance.
• Preparing reports, presentations and documents using various software applications.
• Liaising with internal departments and external stakeholders on behalf of senior management.
• Organising company events, conferences and business travel logistics.
• Managing office supplies, equipment and facilities to ensure smooth day-to-day operations.
• Providing administrative support to multiple executives as required.
• Undertaking special projects and additional duties as assigned by management.

Skills

Personal Assistant

Executive Assistant

Secretarial

Organisation

Communication

MS Office

Tools

Microsoft Office

Job description

BUMI GEMILANG OILS SDN BHD in Port Klang, Selangor invites applications for a dedicated Personal Assistant to support senior management, manage calendars, travel and day-to-day operations with precision and professionalism. The ideal candidate has proven PA or EA experience, strong organisational skills, and excellent English and Bahasa Malaysia communication.

Proficiency in MS Office is required; you will handle confidential information and coordinate cross‑departmental tasks.