Personal Assistant

BUMI GEMILANG OILS SDN BHD; Port Klang; On-site; MYR 45,000 - 78,000; Full time

Benefits offered by this job

Competitive salary

Medical claim

Career development

Work-life balance

Dynamic culture

Job summary

BUMI GEMILANG OILS SDN BHD in Port Klang, Selangor invites applications for a dedicated Personal Assistant to support senior management, manage calendars, travel and day-to-day operations with precision and professionalism. The ideal candidate has proven PA or EA experience, strong organisational skills, and excellent English and Bahasa Malaysia communication.

Proficiency in MS Office is required; you will handle confidential information and coordinate cross‑departmental tasks.

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant or similar secretarial role within a professional environment.
• Excellent interpersonal skills and ability to work effectively with individuals at all levels.
• Excellent written and verbal communication skills in English and Bahasa Malaysia.
• Proficiency in Microsoft Office Suite and other relevant software.
• Strong organisational and time management skills with the ability to prioritise multiple tasks.

Responsibilities

• Managing executive calendars, scheduling meetings, appointments and travel arrangements.
• Preparing and coordinating meeting agendas, taking minutes and following up on action items.
• Handling incoming and outgoing correspondence, emails and telephone communications with discretion.
• Maintaining confidential files and records, ensuring information security and data protection compliance.
• Preparing reports, presentations and documents using various software applications.
• Liaising with internal departments and external stakeholders on behalf of senior management.
• Organising company events, conferences and business travel logistics.
• Managing office supplies, equipment and facilities to ensure smooth day-to-day operations.
• Providing administrative support to multiple executives as required.
• Undertaking special projects and additional duties as assigned by management.

Skills

Personal Assistant

Executive Assistant

Secretarial

Organisation

Communication

MS Office

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

BMU GEMILANG OILS SDN BHD is seeking a highly organised and proactive Personal Assistant to join our team in Port Klang, Selangor. This is a full-time position that plays a critical role in supporting senior management and ensuring the smooth operation of our administrative functions. As a Personal Assistant, you will be the backbone of executive operations, managing schedules, communications, and day-to-day tasks with exceptional attention to detail and professionalism.

Key responsibilities

• Managing executive calendars, scheduling meetings, appointments and travel arrangements


• Preparing and coordinating meeting agendas, taking minutes and following up on action items


• Handling incoming and outgoing correspondence, emails and telephone communications with discretion and professionalism


• Maintaining confidential files and records, ensuring information security and data protection compliance


• Preparing reports, presentations and documents using various software applications


• Liaising with internal departments and external stakeholders on behalf of senior management


• Organising company events, conferences and business travel logistics


• Managing office supplies, equipment and facilities to ensure smooth day-to-day operations


• Providing administrative support to multiple executives as required


• Undertaking special projects and additional duties as assigned by management

What we're looking for

• Proven experience as a Personal Assistant, Executive Assistant or similar secretarial role within a professional environment


• Excellent interpersonal skills and ability to work effectively with individuals at all levels


• Flexibility and adaptability to changing priorities and deadlines


• Exceptional organisational and time management skills with the ability to prioritise multiple tasks effectively


• Excellent written and verbal communication skills in English and Bahasa Malaysia


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software


• Strong attention to detail and accuracy with a commitment to maintaining high-quality work standards


• Ability to handle confidential information with discretion and maintain professional integrity

What we offer

• Competitive salary package commensurate with experience and qualifications


• Comprehensive benefits including medical claim


• Opportunities for professional development and career growth within the organisation


• A dynamic and collaborative workplace culture


• Work-life balance initiatives and a supportive team environment

About us

BUMI GEMILANG OILS SDN BHD is a respected company operating in the oils and related sectors. We are committed to delivering excellence, integrity and quality in all our operations. Our team is dedicated to maintaining the highest professional standards whilst fostering a collaborative and inclusive workplace culture. We value innovation, reliability and customer satisfaction, and we invest in our employees to ensure their success and professional development.