Executive Personal Assistant — Schedule, Travel & Admin

Perlis Inland Port; Kuala Lumpur; On-site; MYR 48,000 - 68,000; Full time

Job summary

Perlis Inland Port in Kuala Lumpur is seeking a proactive Personal Assistant/Executive Assistant to support the Management with daily scheduling, meeting coordination, communications, and travel arrangements.

The role requires 2–3 years of relevant experience, strong English and Bahasa Malaysia skills, and proficiency in Microsoft Office. A disciplined, confidential, and independent worker will thrive in this position.

Qualifications

• Diploma or Degree in Business Administration, Management, Secretarial Studies or a related field.
• 2–3 years of relevant working experience as a Personal Assistant, Executive Assistant or Administrative Assistant preferred.
• Excellent verbal and written communication in English and Bahasa Malaysia; Mandarin an added advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent attention to detail and ability to work under pressure.
• Able to work independently with minimal supervision.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Manage the Management's daily schedule including appointments, meetings, calendars and other commitments.
• Coordinate meetings and business arrangements including preparing meeting materials, following up on action items and liaising with relevant parties.
• Manage communications and correspondence on behalf of the Management including emails, phone calls, documents and other official communications.
• Coordinate business travel and administrative matters including transportation, accommodation, travel itineraries, reports, presentations and other required documents.
• Provide comprehensive administrative, business and personal support to the Management, including handling confidential information and assisting with ad-hoc tasks as required.
• Assist with ad-hoc administrative business and personal matters as assigned by the Management.

Skills

Verbal communication

Written communication

Confidentiality

Independent working

Attention to detail

Pressure handling

Education

Diploma or Degree in Business Administration/Management/Secretarial Studies

Tools

Microsoft Office

Job description

Perlis Inland Port in Kuala Lumpur is seeking a proactive Personal Assistant/Executive Assistant to support the Management with daily scheduling, meeting coordination, communications, and travel arrangements.

The role requires 2–3 years of relevant experience, strong English and Bahasa Malaysia skills, and proficiency in Microsoft Office. A disciplined, confidential, and independent worker will thrive in this position.