Executive Personal Assistant to Managing Director

Methodical Engineering Sdn. Bhd.; Ipoh; On-site; MYR 33,000 - 67,000; Full time

Benefits offered by this job

Competitive salary

Bonuses

Career growth opportunities

Supportive environment

Job summary

METHODICAL ENGINEERING SDN. BHD. in Ipoh, Perak, is seeking a seasoned Personal Assistant to support the Managing Director and coordinate with internal teams and external partners. This full-time role is pivotal for maintaining efficient executive operations and professional representation of the company.

The successful candidate will manage calendars, prepare meeting materials, and compile concise summaries to aid decision-making, while handling inquiries with poise and discretion.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies, Communication, or related field.
• 2–3 years of working experience as a Personal Assistant, Executive Assistant, or similar role.
• Strong organisational skills with attention to detail and ability to manage multiple priorities.
• Excellent communication skills to interact with clients, suppliers, and senior management.
• Fluent in Bahasa Malaysia and English; Mandarin an added advantage.

Responsibilities

• Providing comprehensive administrative and executive support to the Managing Director / Company Director
• Managing the Director’s schedule, appointments, meetings, and important business commitments
• Handling inquiries from clients, vendors, and external stakeholders professionally
• Gathering information and preparing clear summaries for decision-making
• Communicating and explaining inquiries to management in a clear manner
• Coordinating meetings, preparing materials, taking minutes, and following up on actions
• Preparing reports, presentations, correspondence and business documents as required
• Acting as a bridge between management and internal departments
• Maintaining confidentiality of information and management matters
• Assisting with business coordination and ad-hoc tasks from the MD

Skills

Executive support

Time management

Professional communication

Multitasking

Microsoft Office

Education

Admin/Secretarial degree

Tools

Microsoft Office Suite

Email/Calendar tools

Job description

METHODICAL ENGINEERING SDN. BHD. in Ipoh, Perak, is seeking a seasoned Personal Assistant to support the Managing Director and coordinate with internal teams and external partners. This full-time role is pivotal for maintaining efficient executive operations and professional representation of the company.

The successful candidate will manage calendars, prepare meeting materials, and compile concise summaries to aid decision-making, while handling inquiries with poise and discretion.