Executive Personal Assistant to MD | Travel and VIP Liaison

Adecco; Kuantan; On-site; MYR 39,000 - 73,000; Full time

Benefits offered by this job

Complimentary meals

Accommodation provided

Travel expenses covered

Medical claims

Salary increment & bonus

Job summary

Adecco seeks a Personal Assistant in Kuantan to support high-level communications, back-office ops, stakeholder coordination, and PR activities. You will work closely with the Managing Directors and partners to ensure smooth day-to-day operations.

Requirements include 2–3 years in admin/PA roles, Chinese language proficiency for China clients, and strong organizational skills. Proficiency in Microsoft Office and discretion are essential; travel is required.

Qualifications

• 2–3 years of admin/secretary/PA experience.
• Proficiency in Chinese to support China clients.
• Strong organizational and communication skills.
• Proficient in Microsoft Office and report preparation.
• High level of discretion and professionalism.
• Willing to travel for outstation assignments.

Responsibilities

• Manage the Director’s calendar, meetings, and travel plans.
• Organize internal/external meetings, prepare agendas, minutes, and follow-ups.
• Handle emails, calls, and messages; prioritize and draft responses.
• Prepare reports, presentations, and documents as needed.
• Coordinate travel arrangements (flights, hotels, itineraries).
• Handle visa applications and travel documentation.
• Organize transportation for business and personal commitments.
• Maintain filing systems (electronic & physical).
• Track expenses and prepare reports.
• Liaise with internal teams, clients, vendors, and stakeholders.
• Ensure confidentiality in handling sensitive information.
• Travel with the MD for Business.
• Liaise with royal family members, government entities, Overseas Client, Business Partners and government linked companies.

Skills

Admin/secretarial experience

Chinese proficiency

Organizational skills

Communication skills

Discretion

Travel willingness

Tools

Microsoft Office

Job description

Adecco seeks a Personal Assistant in Kuantan to support high-level communications, back-office ops, stakeholder coordination, and PR activities. You will work closely with the Managing Directors and partners to ensure smooth day-to-day operations.

Requirements include 2–3 years in admin/PA roles, Chinese language proficiency for China clients, and strong organizational skills. Proficiency in Microsoft Office and discretion are essential; travel is required.